Office Manager required for a great team based in the heart of Bishop’s Stortford. This is a 9-12 month maternity contract, with the responsibility of coordinating the facilities, reception and Health & Safety requirements for our clients UK offices (mainly Bishop's Stortford). This will include: - Manning the reception desk, answering the telephone and dealing with enquiries and requests appropriately. - Ensuring the meeting rooms are 'meeting ready’ and assisting with the catering of meetings as required. - Manage co-working spaces for the UK and EMEA locations. - Meet and greet all visiting members of staff and external visitors. - Manage all inward and outbound deliveries, including UPS collections. - Ensure that all UK offices are stocked with beverages and food at all times. - Ordering and stock control of office supplies. - Organising all team and company events including but not limited to team building, Christmas Parties, Summer Bar BQ’s, Wonderful Wednesday’s, long service award lunches and ordering and distributing awards. - Other ad hoc duties as required, including ad-hoc secretarial duties for staff. - Manage, support and be the first point of contact for the Parkalot system. - Ensuring UK Health and Safety policies and procedures, and facilities policies and procedures are adhered to. - Participate in preparing site specific risk assessment, utilising the risk assessment tool with assistance from third party providers. - Support and facilitate delivery of H&S programmes, ensuring compliance standards are adhered to. - Overseeing and agreeing contracts and liaising with providers for services including but not exclusive to parking, cleaning, catering with the support of the Director, HR Business Partners. - Providing a first point of contact for all UK staff on facilities and Health and Safety matters. - Ensuring basic facilities, such as water and heating, are reviewed and maintained. - Work with third party providers to ensure facilities meet government regulations and environmental, health and safety standards. - Overseeing building projects, renovations or refurbishments. - Manage the H&S system (currently Citation). - Co-ordinating office moves. - Support the HR and Finance departments as well as Senior Management with all facilities matters. - Assist the field marketing team in mailing of event collaterals and materials. The successful candidate will need: - Experience in a similar office-based role, ideally in a position that involves coordination and supporting the day to day running of a business. - Knowledge of Microsoft office package including Word and Excel. - Good communication, organization, problem-solving & customer service skills are vital. - Self-motivated & professional. - Ability to balance your workload, make decisions, and see a task through to completion. - The ability to lead and manage projects. - High attention to detail, but also the ability to see the implications for the bigger picture. - Good time management. - NEBOSH Qualified/Certified would be a bonus but is not essential. In return, our client will be offering a salary of £25,000 - £30,000 (depending on experience), with working hours of 9am - 5pm (Monday - Friday). Please also be aware that this will be a fully office-based position, with an ideal start date of 20th January (potentially sooner if circumstances allow). Apply today for more info