Job Description Job Description: Fleet Administrator Reports to: Fleet Manager Location: Flamstead Nr Dunstable Contract: Full-time Purpose of the Role: Our client, a leading national company specialising in the procurement for the telecoms industry, is recruiting a Fleet Administrator to join their team. This role is pivotal in managing a growing fleet of 3,000 vehicles, including vans, cars, HGVs, and some plant machinery, ensuring compliance and smooth operational performance. The successful candidate will be responsible for arranging bookings for compliance-related tasks and repairs, working closely with various garages across the country. Key Responsibilities and Accountabilities: • Compliance Management: o Schedule and coordinate compliance activities, including MOTs, servicing, PMI, LOLER inspections, and other regulatory checks for the fleet. o Ensure all vehicles meet legal requirements and industry standards. • Repair Management: o Organize and track repairs with various garages nationwide. o Schedule appointments for vehicle repairs and ensure timely resolution of issues. • Vendor and Garage Liaison: o Build and maintain strong working relationships with a network of garages. o Liaise with service providers to ensure that repairs and services are carried out on time and within budget. • Fleet Scheduling and Documentation: o Maintain accurate records of all fleet maintenance and repair schedules. o Organize and update the fleet calendar to ensure no service appointments are missed. • Communication and Coordination: o Serve as the primary point of contact for all fleet-related inquiries and bookings. o Coordinate with the fleet management team and other departments to ensure smooth operations. • Data Management: o Use Excel and other tools to track and report on fleet compliance, repairs, and maintenance. o Maintain detailed and up-to-date records of all fleet-related activities. Required Skills and Qualifications: • Experience: o Previous experience in fleet administration, fleet management, or a similar role, ideally with a focus on compliance and maintenance. o Strong understanding of fleet compliance requirements and regulations (MOT, servicing, PMI, LOLER). • Technical Skills: o Excellent Excel skills for data management and reporting. o Proficiency in email and phone communication, ensuring prompt and effective coordination. • Relationship Management: o Ability to develop and maintain strong, professional relationships with external vendors and internal teams. o Strong organizational skills with the ability to manage multiple tasks and deadlines. • Attributes: o Highly motivated and proactive, with a focus on attention to detail. o Ability to work in a fast-paced and demanding environment. Additional Information: • The role requires occasional nationwide travel to liaise with garages and suppliers. • The successful candidate must be able to adapt to a fast-paced work environment and meet demanding targets and timelines.