The Office Coordinator will provide a full range of front of house duties and work closely with the Office Manager to ensure the smooth running of the office and provide cover in their absence. The role is a fixed term contract for 15 Months, working full time in our client's Birmingham City Centre Offices.
Client Details
Our client is an industry leading global intellectual property firm based in Birmingham, recruiting for an Office Coordinator to join them on a full time basis for a fixed term contract of 15 Months.
Description
Answer incoming calls, transferring them quickly and efficiently to the appropriate person, taking accurate messages or transferring to voicemail facility.
Meet and greet clients and/or colleagues from other offices
Maintain diary booking service for meeting rooms
Prepare meeting rooms on a daily basis (reconfiguration of rooms, moving walls, furniture etc., preparing drinks facilities)
Assist with office inductions; preparing packs and being involved in first day welcome to the office process.
Assist staff with meeting room / hotel bookings, train journeys, sourcing administration and office materials, managing visitor passes and answering general queries, in conjunction with the Office Manager.
Open and process incoming post and faxes; scanning documents to appropriate recipient according to work-flow rules
Prepare daily post and courier items ready for collection.
Ensure franking machine is maintained and topped up with funds as required
Liaise with building management on office/maintenance issues; Assisting the Office Manager with contacting contractors to obtain quotes and scheduling repair work
Maintain stationery and catering supplies and re order as required
Assist with planned office move to new premises in March 2025.Undertake additional duties as directed by the Office Manager including providing cover during annual leave
Profile
Previous experience of working in a professional services environment or as an Office Coordinator is an advantage, but not essential.
Previous reception role experience
Good interpersonal and communication skills- both written and verbal
Methodical with excellent attention to detail
Excellent organisational skills and can-do attitude
Good interpersonal and communication skills
Self-motivated and able to work as part of a team
Good organisation and prioritisation skills
Able to demonstrate initiative and be proactive at all times
Willing to train as a Fire Marshall and first aiderJob Offer
Salary dependant on experience
26 days' annual holiday, plus statutory holidays
Contributory pension scheme
Life assurance
Private medical insurance (after 12 months)
Permanent health insurance (after 12 months)