Summary
Hodgkinsons Solicitors are looking for an enthusiastic person to join their company as an Administration Apprentice. You will be responsible for general basic administration duties, including filing, photocopying and scanning.
Wage
£13,741 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
Year 1 £7.55 per hour Year 2 NMW for age
Training course
Business administrator (level 3)
Hours
Monday to Friday, 9am - 5pm, 1 hour unpaid lunch.
35 hours a week
Start date
Monday 23 June 2025
Duration
2 years
Positions available
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you’ll do at work
The actual work carried out varies depending on the needs of the business. In general, you will be required to undertake the following:
* General basic administration duties, including filing, photocopying and scanning
* Collecting and shredding confidential waste
* Binding documents
* Ensuring photocopiers are stocked with paper and staples
* Assist in operating the company’s archive and storage procedures
* Assist with postal duties, including delivering/collecting post to the Document Exchange drop off area and to the Post Office
* Ensure that department communal work areas are kept neat and tidy
* Opening and closing files manually and on the company’s electronic systems
* Taking telephone messages
* Data input
* Typing file notes and correspondence
* Undertaking searches such as a smart search or bankruptcy search
* Reception duties
Where you’ll work
7 HEATH ROAD
SKEGNESS
PE25 3ST
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
College or training organisation
EAST LINDSEY INFORMATION TECHNOLOGY CENTRE
Your training course
Business administrator (level 3)
Equal to A level
Course contents
* Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
* Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
* Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
* Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
* Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
* Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
* Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
* Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
* Business Administrator Level 3 Standard
* Functional skills English (if required)
* Functional skills Maths (if required)
* The apprenticeship will be achieved within the workplace over the duration of the programme
Requirements
Essential qualifications
A Level or equivalent in:
* Any (grade C or above)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
* Communication skills
* IT skills
* Attention to detail
* Organisation skills
* Customer care skills
* Administrative skills
* Number skills
* Team working
* Initiative
* Literacy skills
Other requirements
The candidate must have: I x A Level Grade C and above (or equivalent). Basic understanding of Microsoft packages. Positive attitude to undertaking the work set by First College, as part of the training contract and within time limits set by the College. Smart and professional appearance.