Our client is looking for a Business Co-ordinator for their private client team Client Details A leading law firm Description Our busy Private Client department, are recruiting for an experienced Legal Business Co-ordinator, familiar with Wills, Trusts and Executries to join the Private Client Team and support multiple fee earners whilst coordinating work loads. JOB PURPOSE Provide administrative support to the Glasgow Private Client Department on a day to day basis on key business requirements. Provide a consistently high level of service to maximise business opportunities. To work as part of a team and individually to ensure the best customer service. KEY RESPONSIBILITIES Answering telephone calls, taking messages, setting up appointments and managing team diaries Opening money laundering and legal files Secretarial support to Solicitors and Paralegals (six 6 fee earners): mainly typing of dictation, fee notes, client correspondence Entering precise data quickly and correctly Office administration duties: filing and scanning Mail duties: Organising all mail for signature, collection and allocation of mail to appointed staff within the department, ensuring all mail leaves the department on the day scheduled Assisting with the receipt of new instructions / referrals Using various computer systems to create/update and maintain client records accurately Dealing with basic client queries and taking messages where appropriate Preparing fee notes Registering Powers of Attorney Completion of forms Lodging & uplifting of wills and documents Debt Management Profile Highers or equivalent in English and Mathematics SKILLS AND EXPERIENCE Pleasant telephone manner and efficiency in relaying and taking messages Computer literate and familiar with MS office packages Previous office experience APTITUDES Ability to multitask, prioritise workload, great attention to detail and excellent organisational skills Portray a professional manner at all times Positive and proactive manner Flexibility and the willingness to learn Ability to work as part of a team Approachable manner and calm under pressure Job Offer A competitive salary and excellent benefits package