Administration Assistant needed!!
If you're a hard-working, reliable person then we want to hear from you.
* Salary: 13.30 per hour
* Location: Portsmouth, PO1 2AL
* Hours: Monday to Friday, 9am - 5pm
* Till Feb 2025
Your duties will include many or all of the following:
* Dealing with and signposting queries via email and telephone, communicating with professionals and service users daily.
* Sorting in-coming and out-going post, dealing with all correspondence in confidence.
* Uploading correspondence and recording information onto caseload systems.
* Booking appointments and arranging meetings.
* Taking minutes of more complex meetings, Safeguarding Strategy meetings and often of a sensitive and/or confidential nature. Completing minutes within the required timescales.
* Maintaining files and documentation.
* Carrying out all necessary word processing, spreadsheets, database and presentation duties.
* Facilitating the unaccompanied minor's administration process and updating relevant systems in relation to government returns and related in-house processes and procedures.
* Arranging interpreters on behalf of the team. Processing purchase orders, i.e. purchasing items as required and correlation of invoices.
* Administering the collection of statutory data and presentation of service performance information for Service Leader and Team Leaders.
* Supporting the preparation for Ofsted inspections and providing specialist administrative support to inspections.
You need tohave:
1. Experience of working in an administrative role.
2. Ideally, have experience of working in Children's and/or Young People's Services.
3. Be able to take accurate, detailed minutes of complex meetings which will contain confidential and sensitive information.
4. Have a good working knowledge of Microsoft Office, including Word, Excel, Access, Powerpoint and Outlook.
Apply today!!
Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.