Job summary We have an opportunity for an experienced administrator to work within Central Durham GP Federation; the post holder will be expected to be enthusiastic, reliable, and have a flexible approach providing support to the management team and carry out a range of organisational activities. Full time or part time considered. Main duties of the job Support the Operations Manager in their day-to-day activities. Undertake a variety of administrative duties to assist in the smooth running of the organisation, including the provision of secretarial and clerical support to all staff. Use a variety of software packages (including Excel, MS Office) Use of SystmOne clinical systems. Draft agendas and collate information/documents for Federation meetings, ensuring the timely distribution of papers Attend meetings as required to take detailed and accurate minutes. To provide efficient, effective and timely reporting in the form of dashboards and datasets. Identify areas for continual improvement within areas of responsibility and proactively assist with implementing change, as required. Undertake specific assigned tasks, project support, or development work, which may arise during the impending changes to the Federation and its member Practices. Report risks, significant problems and issues to the relevant person, ensuring appropriate reporting procedures are followed. Promote Equality, Diversity, Health and Safety of yourself as well as others. Promote and maintain CDGPP Core Values. Working across hub sites when required. About us Central Durham GP Providers aims to ensure patients registered within the Durham Constituency of North East and North Cumbria Integrated Care Board are provided with high quality, cost effective health care when accessing service provided by CDGPP. The people at the heart of the federation are a friendly and collaborative team who welcome and encourage innovative ways of working. We are building a sustainable workforce that is fully equipped and motivated for the work we undertake and constantly seek to expand opportunities which allow the development of staff. Date posted 25 February 2025 Pay scheme Other Salary Depending on experience Contract Permanent Working pattern Full-time, Part-time Reference number M0062-25-0000 Job locations Belmont Surgery Broomside Lane Durham DH1 2QW Job description Job responsibilities Job Summary: This is a role established to support the organisation in carrying out day-to-day activities and to provide an element of cover or additional resource to our Durham Enhanced Access Service and PCNs as required. The post-holder will be expected to have a flexible approach and will work closely with, and under the direction of, the management team to improve standards across a wide range of organisational activities. Main Duties and Responsibilities Support the Operations Manager in their day-to-day activities. Undertake a variety of administrative duties to assist in the smooth running of the organisation, including the provision of secretarial and clerical support to all staff. Use a variety of software packages (including Excel, MS Office) Use of SystmOne clinical systems. Draft agendas and collate information/documents for Federation meetings, ensuring the timely distribution of papers Attend meetings as required to take detailed and accurate minutes. To provide efficient, effective and timely reporting in the form of dashboards and datasets. Identify areas for continual improvement within areas of responsibility and proactively assist with implementing change, as required. Undertake specific assigned tasks, project support, or development work, which may arise during the impending changes to the Federation and its member Practices. Report risks, significant problems and issues to the relevant person, ensuring appropriate reporting procedures are followed. Promote Equality, Diversity, Health and Safety of yourself as well as others. Promote and maintain CDGPP Core Values. Working across hub sites when required. General Responsibilities The post-holder will be required to promote and support the mission and vision of the service for which they are responsible. They will: Adapt to and support any changes that are implemented to improve the service. Provide a caring service and to treat those whom they come into contact in a courteous and respectful manner at all times. Demonstrate their commitment by the efficient completion of all tasks allocated to them. Carry out their duties and responsibilities in compliance with health and safety policy as well as statutory regulations. Adhere to equal opportunities policy throughout the course of their employment. Personal/Professional Development The post-holder will participate in any training program implemented by CDGPP as part of this employment, such training to include: Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development. Taking responsibility for their own development, learning and performance as well as demonstrating skills and activities to others. This role is considered to be a substantive position and the jobholder will be expected to be proactive in developing their personal and business skills. Confidentiality In the course of seeking treatment, patients entrust or allow us to gather sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately. In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients, their carers, practice staff and other healthcare workers. All such information from any source is to be regarded as strictly confidential. Information relating to patients, carers, colleagues, other healthcare workers or the business of the organisation may only be divulged to authorised persons in accordance with the organisational policies and procedures relating to confidentiality and the protection of personal and sensitive data. Job description Job responsibilities Job Summary: This is a role established to support the organisation in carrying out day-to-day activities and to provide an element of cover or additional resource to our Durham Enhanced Access Service and PCNs as required. The post-holder will be expected to have a flexible approach and will work closely with, and under the direction of, the management team to improve standards across a wide range of organisational activities. Main Duties and Responsibilities Support the Operations Manager in their day-to-day activities. Undertake a variety of administrative duties to assist in the smooth running of the organisation, including the provision of secretarial and clerical support to all staff. Use a variety of software packages (including Excel, MS Office) Use of SystmOne clinical systems. Draft agendas and collate information/documents for Federation meetings, ensuring the timely distribution of papers Attend meetings as required to take detailed and accurate minutes. To provide efficient, effective and timely reporting in the form of dashboards and datasets. Identify areas for continual improvement within areas of responsibility and proactively assist with implementing change, as required. Undertake specific assigned tasks, project support, or development work, which may arise during the impending changes to the Federation and its member Practices. Report risks, significant problems and issues to the relevant person, ensuring appropriate reporting procedures are followed. Promote Equality, Diversity, Health and Safety of yourself as well as others. Promote and maintain CDGPP Core Values. Working across hub sites when required. General Responsibilities The post-holder will be required to promote and support the mission and vision of the service for which they are responsible. They will: Adapt to and support any changes that are implemented to improve the service. Provide a caring service and to treat those whom they come into contact in a courteous and respectful manner at all times. Demonstrate their commitment by the efficient completion of all tasks allocated to them. Carry out their duties and responsibilities in compliance with health and safety policy as well as statutory regulations. Adhere to equal opportunities policy throughout the course of their employment. Personal/Professional Development The post-holder will participate in any training program implemented by CDGPP as part of this employment, such training to include: Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development. Taking responsibility for their own development, learning and performance as well as demonstrating skills and activities to others. This role is considered to be a substantive position and the jobholder will be expected to be proactive in developing their personal and business skills. Confidentiality In the course of seeking treatment, patients entrust or allow us to gather sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately. In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients, their carers, practice staff and other healthcare workers. All such information from any source is to be regarded as strictly confidential. Information relating to patients, carers, colleagues, other healthcare workers or the business of the organisation may only be divulged to authorised persons in accordance with the organisational policies and procedures relating to confidentiality and the protection of personal and sensitive data. Person Specification Qualifications Essential GCSE or equivalent in Mathematics and English Proficient in the use of Microsoft Word, Excel, Powerpoint and Outlook Training in the requirements of GDPR Experience Essential Good English language, numeracy and communication skills. Proven experience of working in an office environment Demonstrable and strong experience of administrative work and managing a busy workload. Awareness and maintenance of confidentiality. Accurate and methodical in completing tasks. Proactive and flexible with good time management. Desirable Working knowledge of: SystmOne. Staff Rotas. Knowledge/experience of Primary Care Networks (PCN's) Other Essential Full, valid driving licence and use of own car. Person Specification Qualifications Essential GCSE or equivalent in Mathematics and English Proficient in the use of Microsoft Word, Excel, Powerpoint and Outlook Training in the requirements of GDPR Experience Essential Good English language, numeracy and communication skills. Proven experience of working in an office environment Demonstrable and strong experience of administrative work and managing a busy workload. Awareness and maintenance of confidentiality. Accurate and methodical in completing tasks. Proactive and flexible with good time management. Desirable Working knowledge of: SystmOne. Staff Rotas. Knowledge/experience of Primary Care Networks (PCN's) Other Essential Full, valid driving licence and use of own car. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Central Durham GP Providers Limited Address Belmont Surgery Broomside Lane Durham DH1 2QW Employer's website https://www.centraldurhamgpproviders.co.uk/ (Opens in a new tab)