Main area: Obstetric Gynaecology Secretary Grade Band 3
Contract: Fixed term: 6 months (Maternity Leave Cover)
Hours: Part time - 15 hours per week (Monday - Friday)
Job ref: 272-6815551
Employer: Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust
Employer type: NHS
Site: Doncaster Royal Infirmary
Town: Doncaster
Salary: £24,071 - £25,674 Pro Rata Per Annum
Salary period: Yearly
Closing: 18/03/2025 23:59
Medical Secretary - Obstetrics and Gynaecology
Band 3
Job overview
The division of Children and Families would like to invite applicants for a 15 hours per week, Band 3 post to join the medical secretary team within the Obstetric and Gynaecology Department at Doncaster Royal Infirmary/Bassetlaw Hospitals. This post is to cover maternity leave, predominantly based at Bassetlaw Hospital.
They will need experience in managing the robust systems in place for the administrative engagement of patient pathways. They must be able to work flexibly as part of the team - sometimes across sites - to produce clinical correspondence using Medisec digital transcription software from outpatient and inpatient attendances.
Experience in using the PTL (Patient Tracker List) to manage patients' pathways is paramount. A knowledge of medical terminology alongside previous experience of working in a clerical/secretarial role is desirable.
The candidate must display tact and diplomacy, and have developed communication skills when dealing with senior staff, patients, colleagues, and the general public.
Main duties of the job
The post holder will support clinicians and their colleagues to provide efficient support to all members of the clinical teams.
Working for our organisation
DBTH is one of Yorkshire’s leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.
At DBTH, we have a comprehensive framework of behaviours that guide us in our daily working lives, forming the DBTH Way. We pride ourselves on our commitment to the values of We Care, and the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions.
As an organisation that supports flexible working, we want to ensure that you can work in a way that is best for us, our patients, and you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities, and LGBTQ+ communities.
We offer a range of benefits to support our people including:
* Extensive range of learning opportunities
* NHS Pension Scheme
* Generous holiday entitlement in line with Terms & Conditions
* Comprehensive health and wellbeing support
* NHS Car Lease schemes and a range of salary sacrifice schemes
* Discounts on restaurants, getaways, shopping, and finance through external providers.
Detailed job description and main responsibilities
Please see attached to the advert a job description and person specification for further details. Ensure you read both documents carefully.
Person specification
Qualifications/Training
* Minimum of 3 GCSEs including English and Maths at Grade C or above or suitable equivalent qualification or experience
* Business Administration Level II Apprenticeship
Knowledge and Experience
* Previous experience working in a clerical/administrative role
* Knowledge of medical terminology
* Demonstrable working knowledge of Microsoft packages including Word
* Customer Care Experience
* Ability to work to and promote Standard Operating Procedures / performance targets
* Fully conversant with all waiting list functions on PAS and the ability to action these independently.
* Thorough knowledge of healthcare systems and processes
* Knowledge of Referral to Treatment Patient Access Policies and procedures
* Understanding of patient priorities and targets in relation to appointments and waiting times, specifically referral to treatment
Personal Attributes & Skills
* Ability to assimilate new practices and knowledge
* Ability to deal calmly and diplomatically with a range of personalities and situations
* Proactive, self-motivated, and with a positive approach to work
* Flexible and adaptable, able to take direction and instruction from others
* Team player with a professional approach to work and colleagues; able to develop good working relationships
* Awareness of Trust policies and protocols
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