The ideal candidate will be in charge of the organisation and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.
Responsibilities
* Assist with bookkeeping tasks and process invoices.
* Greet visitors and direct them to the appropriate person or department.
* Answer, screen, and forward incoming phone calls.
* Handle general office correspondence, including emails, letters, packages, and deliveries.
* Maintain office supplies inventory and place orders as needed.
* Organise and schedule appointments and meetings.
* Create and maintain internal processes and ensure data is up-to-date.
* Assist in the preparation of regularly scheduled reports.
* Support HR with onboarding new employees and maintaining employee records.
* Coordinate office maintenance and repairs with building management.
* Manage insurances for vehicles, office, and business.
* Manage and update company databases and CRM systems.
* Plan and coordinate office events, meetings, and conferences.
* Assist with managing and coordinating logistics
* Assisting with project admin
* Assist with aftercare tasks
Qualifications
* Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
* Excellent written and verbal communication skills
* Ability to multi-task, organise, and prioritise work