An exciting opportunity has arisen with our leading client who delivers integrated solutions in the Pensions Industry and is now looking for a Personal Assistant.
About You:
You will be an experienced Personal Assistant who can work proactively and independently. You will be able to manage multiple tasks and priorities for key individuals within the business whilst managing competing deadlines. You will have strong organisational skills and attention to detail, with proven success and passion to deliver customer service to our colleagues and clients.
You will be effective and efficient, working interdependently to provide and maintain high standards across our business. A professional approach to managing expectations and taking responsibility is key to deliver positive outcomes for all stakeholders. Due to the nature of our business and this role, it is imperative that professional integrity and strict confidentiality is always maintained.
Responsibilities & Criteria:
Reporting to the Business Support & Facilities Manager, this role requires an exceptional level of customer service to all stakeholders, including colleagues and clients.
The core responsibilities are, but are not limited to:
1. Provide PA support to key individuals
2. Provide additional support to the wider business, including travel, call handling, and minute-taking. Support in the offices will include meeting arrangements, hospitality, and reception duties
3. Support the management and day-to-day running of the office environment, taking ownership and accountability for managing effective supplier relationships, alongside the Business Support & Facilities Manager
4. Preparation of documents in line with company branding, policies, and delivered within timescales
5. Uphold all audit and quality standards, including ISO27001. Responsibility for information confidentiality, office security, implementing and supporting policies and processes
Essential Experience:
1. Experience of providing PA support within the Professional Services industry
2. Experience of managing multiple and conflicting tasks and deadlines
3. Excellent IT skills and fully competent in Microsoft Office
4. Proven experience in all aspects of office administration
5. Experience of working proactively and using own initiative to complete tasks
Desirable Experience:
1. Familiar with ISO 27001 or similar recognized compliance regulations
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