Position: Secretarial Support
Overall Purpose:
As part of an admin team of four people, to provide part time secretarial support to the Plasma Science & Fusion Operations Division.
Accountabilities:
* May arrange travel, training courses, meetings, site visits, and a variety of other activities using the tools and systems provided.
* Co-ordination of email, written, and verbal communications prioritising as appropriate. Co-ordinates, and may draft, correspondence for internal and external contacts. May prepare agenda and minutes of various meetings and committees either on or off-site as required.
* May monitor meeting outcome progress, identifying follow up actions needed.
* Provide accurate up-to-date information and maintain records through the use of essential databases, spreadsheets and paper based systems. Checks for accuracy, consistency, error, omissions, resolving anomalies when identified. Following existing internal and external processes and adapting to new systems and processes in line with organisational development.
* May co-ordinate the meeting and greeting, hosting of, internal and external visitors from a wide variety of organisations and locations around the world. The provision of support for events.
* May make purchases on behalf of the department/division, as instructed and in line with financial derogations. Checking authorisations and receipts against spend, highlighting any co...