Our client is currently recruiting for the position of HR Assistant, based in Aberdeen. This is a fantastic permanent opportunity to join a dynamic HR Team in the city centre of Aberdeen.
Responsibilities
* Administration support of the end-to-end recruitment process including: PAAF assistance and routing, advertising, agency liaison, interview arrangement and management of contractual and engagement paperwork (staff and contractor)
* Ownership of the onboarding process – all new hire paperwork and organisation orientation
* Maintenance of employee records and employee information as held in PeopleHR and the Employment Benefits Portal
* Custodian of employee data via the PeopleHR system – providing system reports and analytics
* Completion of the monthly PMR – ensuring reporting information from EBC is entered, offshore timesheets and emergency response days
* Act as key contact with Employee Benefits Collective and undertake all benefits administration including staff queries
* Support with annual renewals for employee benefits and HR memberships/subscriptions
* Manage the company HR mailbox
* Compile, issue and file staff correspondence such as contract variations and salary increases
* Responsible for monthly pension upload
* Raise HR requisitions and POs, working with PSCM as required
* Responsible for ensuring monthly organisation charts are updated and added to the Rock
* Responsible for headcount reporting process
* Manage the student placement programme of behalf of the company
* Assistance with all admin support of HR campaigns, including but not limited to training events, workforce digital communications and employee surveys
* Organise and coordinate external/internal meetings – logistics, venues and catering
* Responsible for booking medicals and OH appointments for on and offshore staff/secondees
* Identify and instigate improvements of processes and systems to drive function efficiency
Specific Requirements:
* Strong attention to detail
* Strong communication skills both written and verbal
* Excellent planning and organisational skills
* Demonstrable proactivity and intuitiveness
* Adaptability
* Proven experience with digital and modern workplace IT tools and HR Information Systems
* Ability to maintain confidentiality
* Effective team player
* Willingness to uphold the integrity of the HR function
* Possesses a working knowledge of Human Resources and best practice
* Understanding of all aspects of the employee lifecycle
* Possession of an HR qualification