At AIG, we are reimagining the way we help customers to manage risk. Join us as a Fast Track Manager to play your part in that transformation. It’s an opportunity to grow your skills and experience as a valued member of the team.
How you will create an impact
The Senior Administrative Assistant’s role will involve managing day-to-day office operations, coordinating administrative tasks, and ensuring the office runs smoothly. Exceptional organizational and communication abilities, along with a dedication to fostering a positive and efficient work environment is required.
What you need to know:
* Oversee the day-to-day functioning of the office, ensuring that all administrative processes run smoothly.
* Provide support to business teams and management, including handling correspondence, preparing documents and reports, and scheduling meetings, and organizing transportation and travel arrangements.
* Maintain internal databases pertaining to onsite parking and fitness centre.
* Support Compliance to ensure the proper retention, protection, and disposal of records.
* Support HR with miscellaneous tasks such as onboarding of new employees, retiree communications and coordinate employee anniversary gifts.
* Organize requested services with third party vendors.
* Procure office, kitchen and safety supplies to ensure resources are available when needed.
* Perform all mailroom related duties, including the distribution of internal mail, newspaper/magazine delivery, collection and delivery of external mail to Post Office, managing all courier services (i.e. FedEx, OHL, etc.), and hand deliveries.
* Establish and conduct regular reviews of office policies and procedures to maintain order and efficiency.
* Process expenses in Concur as assigned.
* Process invoices and payments relating to all Admin services activities in a timely manner.
* Prepare boardrooms and other meeting rooms for meetings and events, including provision of refreshments; liaise with IT to ensure A/V requirements are provided as needed.
* Provide back-up for other members of the Corporate Administrative team, as needed.
* Provide additional administrative support on demand as required.
* Perform any other duties as assigned.
What you’ll need to succeed:
* High School diploma or equivalent with a minimum of 2 years office administration experience required.
* Experience in provision of superior customer service.
* Experience in interacting with senior levels of management.
* Ability to recognize the need for discretion/confidentiality.
* Good organizational and diary management skills.
* High proficiency with Microsoft Office (Outlook/Word/Excel).
* Experience with online ordering.
* Meticulous attention to detail and accuracy.
* Experience with reconciliation of deliveries to invoices.
* Valid Bermuda Driver's License.
* Strong interpersonal and communication skills (both written and verbal).
* Ability to organize and prioritize demanding workload.
* Self-starter who demonstrates initiative and team player who takes exceptional pride in their work.
* Ability to work reasonable additional hours as required.
Ready to take your career to the next level? We would love to hear from you.
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