Job summary To succeed in this role, the post holder will need to have an understanding and overview of the work of the Executive Directors including managing all mail, telephone calls, messages and coordinating meetings. The post holder will provide wider diary management and administrative support to two Executive Directors therefore the ability to work autonomously and be able to prioritise and manage their own workload in an informed and effective manner is essential. The post holder will be based at Sandwell Health Campus but will be required to work across different sites. Main duties of the job The successful candidate will contribute to the running of an efficient corporate office. The post holder will work alongside a team of Executive Assistants and will contribute to the running of an efficient corporate office. The post holder will also be required to cover in periods of absence of other Executive Assistants. The successful candidate will provide high quality business and administrative support to the Executive Directors including managing incoming mail, telephone calls, messages and co-ordinating executive and senior management meetings. The post holder will require previous experience of working for senior management/executive directors including extensive diary and mailbox management, administration of corporate meetings and the ability to produce accurate minutes and actions logs. Finally, the successful candidate must possess strong communication skills in order to build relationships with the Organisation, Executive Directors and Executive Assistant team and other key stakeholders. About us Sandwell and West Birmingham NHS Trust (SWBT) is an integrated care organisation with a budget of approximately £600 million and over 7,000 staff. Diversity and social care is at the core of what we do as the Trust provides Community and Acute Services to over half a million people in an urban centre that demands massive regeneration and has substantial premature mortality. We have three newly emerging strategic objectives: Our People - to cultivate and sustain happy, productive and engaged staff Our Patients - to be good or outstanding in everything we do Our Population - to work seamlessly with our partners to improve lives Date posted 30 January 2025 Pay scheme Agenda for change Band Band 5 Salary £29,970 to £36,483 a year per annum Contract Permanent Working pattern Full-time, Flexible working Reference number 381-CO-6901818 Job locations SWB NHS Trust Lyndon West Bromwich B71 4HJ Job description Job responsibilities Please see attached Job Description and Person Specification for full details of what this role entails. Job description Job responsibilities Please see attached Job Description and Person Specification for full details of what this role entails. Person Specification Experience Essential Ability and experience of working as part of a senior management/executive team Extensive PA experience Experience of working autonomously within a senior management/executive environment Desirable Experience within NHS or similar setting Qualifications Essential NVQ 3 or equivalent Proficient use of Microsoft Office: Outlook, Word, Excel, PowerPoint Minimum education to GCSE or equivalent Other Skills Essential Ability to communicate effectively, concisely and articulately at all levels Ability to manage own workload and coordinate effectively Excellent organisation skills with the ability to balance competing needs and delegate where appropriate High degree of accuracy and attention to detail e.g. taking and transcribing complex minutes Person Specification Experience Essential Ability and experience of working as part of a senior management/executive team Extensive PA experience Experience of working autonomously within a senior management/executive environment Desirable Experience within NHS or similar setting Qualifications Essential NVQ 3 or equivalent Proficient use of Microsoft Office: Outlook, Word, Excel, PowerPoint Minimum education to GCSE or equivalent Other Skills Essential Ability to communicate effectively, concisely and articulately at all levels Ability to manage own workload and coordinate effectively Excellent organisation skills with the ability to balance competing needs and delegate where appropriate High degree of accuracy and attention to detail e.g. taking and transcribing complex minutes Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Sandwell and West Birmingham NHS Trust Address SWB NHS Trust Lyndon West Bromwich B71 4HJ Employer's website https://www.swbh.nhs.uk/ (Opens in a new tab)