Temporary Finance Officer
Job Ref: Dorset BL 365047
Pay Rate: £12.55 per hour PAYE
Hours per week: 37 Monday - Friday, normal working hours
Role Length: This opening assignment is for 3 months
City: MIDDLEMOOR
NPPV2 Vetting
NB: Police Vacancy - only for candidates with a minimum of 5 years continuous UK address history. Please note that this vacancy is subject to a strict security vetting procedure.
Perform central purchasing and exchequer activities for the Alliance with specific responsibility for sourcing (within contracts and non-contract provision) goods and services including ICT, travel & accommodation provision, the administration and accurate processing and recording of payments, receipts and other financial transactions. Dealing with the security of seized monies and providing financial support to major operations as required.
Although the post does not directly control a budget, decisions on where to spend money, expense claims to authorise, and whether a purchase should be authorised in line with policy all help deliver VFM.
Key responsibilities:
* Source purchasing requests within corporately set service standards including short notice urgent requests.
* Liaise with suppliers and customers in respect of stationery, printing, and other consumables, administering stocks and orders as necessary.
* Check and process all invoices received on to the financial system within specified timescales, including claims from the public (e.g. Interpreters Fees, Pedlars Certificates and Lost Property returns).
* Agree, and if necessary, challenge purchase requests with customer. Advise on use of, and use appropriate contracts and suppliers to meet the customers agreed needs in the most cost effective manner.
* Administer receipt of goods inwards, including storage and distribution as necessary.
* Ensure all relevant items are added to the Force inventory in accordance with Force financial regulations.
* Add new suppliers to the procurement systems as necessary.
* Raise sales invoices. Monitor and maintain a record of all outstanding monies owed. Produce a current working debtor report and send reminders to customers with overdue balances and, where necessary follow up in accordance with policy. Deal with any debtor queries. Arrange for write-offs where all collection avenues have been exhausted. Complete a monthly financial health indicator report.
* Undertake cash collections from localised facilities at Force Police Stations as necessary, and subsequent banking of monies thereafter. In some instances this will liaison with external cash collection service.
* Receipt and record all income received, including cash, cheques and electronic fund transfers. Maintain records of transactions to assist with the Force bank account reconciliation. Respond to queries regarding income and related activities. Liaising with the Force banking provider as and when necessary.
Experience:
* Evidence of previous position/s of trust and responsibility, specifically in relation to purchasing or finance generally.
Skills & Abilities:
* Excellent interpersonal and communication skills, and a commitment to customer service.
* Demonstrable good administrative skills together with evidence of a previous record of high standards of accuracy in a financial environment.
* Ability to organise own time and to plan and carry out activities in an orderly and structured way; ensure deadlines are met. Must be able to evidence an ability to prioritise and organise own/team workloads.
* Ability to deal with incoming correspondence, incoming payments by cheque, bank transfer, card or cash and to analyse information. Maintain accurate daily records.
* Able to evidence good computer skills, and experience in using software packages including spreadsheets and word processing.
* Ability to deal with any scrutiny arising from contact with external customers, banks, external cash collection companies and local government.
* Confident to interact verbally, by email or by letter with members of the Force, external customers, banks, G4S and local government. This can include the need to challenge requests as necessary.
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