Job Description
We are looking for a highly organised Personnel Logistics Administrator to join our dynamic team. In this role, you will assist with the coordination of personnel movements and provide administrative support.
To be considered for the position, you will be enthusiastic, proactive and possess a genuine can-do attitude, be able to work within a team and as an individual, able to multi-task in a busy project environment and have the drive to succeed and have a high attention to detail.
Key Responsibilities
* Proactively interface with operations department regarding personnel requirements for projects, training, and other company assignments.
* Organise, flights, travel, and accommodation for personnel in line with company policies always looking for the most cost-effective options.
* Assist with the organisation of visas for personnel travelling overseas and all associated literature and vaccinations.
* Liaise with clients’ offshore locations for crew change details.
* Contact 3rd party contractors or agencies for operations as required.
* Inform personnel of all mobilisation/demobilisation details.
* Verify all personnel's medical & survival certification, inoculations plus other client registration requirements for working offshore are in date & valid, arranging renewals when required for assigned personnel.
* Maintain offshore employees' personal information and files ensuring changes are notified to HR
* Update offshore employees' CVs in the company format.
* Assist with updating personnel tracker daily.
* Check and log expense forms, including credit card expenses, and advise personnel of any discrepancies out with company policy.
* Utilise Vantage system and notify personnel if details have not been updated.
* Arrange, order, and monitor PPE usage ensuring sufficient stock levels at all times.
* Raise personnel and office related POs within the AX system.
Experience Preferred
* 1 -2 years Personnel Logistics experience ideally within the Oil & Gas Industry
* Excellent computer skills especially in MS Word and Excel
Personal Skills
* Good organisation skills, ability to identify smart working methods and react to changes at short notice to suit operational requirements.
* Excellent communication and interpersonal skills.
* Proactive with a high attention to detail.
* Ability to work well in a team whilst also independently using own initiative.
* Ability to effectively prioritise and organise own workload and adapt to changing priorities as dictated to by operational requirements.
What we offer
At IKM our people are important to us, and we strive to provide a first class employee experience, which includes:
* A fantastic benefits package - private medical insurance, pension scheme, enhanced holiday allowance, day off for your birthday, employee assistance program, health and wellness options and various salary sacrifice schemes including annual health assessments, car maintenance, tech benefits and cycle to work.
* Career development - We strive to provide an engaging and challenging environment that supports our employees careers aspirations through continual development.
* Flexible working - We understand people live different lives, we offer the flexibility of hybrid working - let us know your requirements and we'll see how we can make it work.