1 x Part Time post (job share) - 22.5 hours per week (Wed - Fri) to cover Maternity Cover
The Children's Directorate at Russells Hall Hospital is seeking to appoint a Medical Secretary. This post will provide a comprehensive Medical Secretarial service to the Consultants, Middle Grade Doctors, Clinical Nurse Specialists and supporting teams within the Children's Services Directorate. To work collaboratively with other Medical Secretary colleagues to ensure clinical correspondence is produced and distributed within designated timescales. The post holder will carry out his/her duties in such a way to make a direct positive contribution to the organisation. It is essential that the post holder should exercise initiative commensurate with the role and that confidentiality be maintained at all times.
Main duties of the job
* Deal with new referral letters and action as appropriate
* Ensure typing of clinical letters in a timely manner
* Be the main point of contact for patients, colleagues and other healthcare professionals on behalf of your consultant/s
* Assist in the planning and organisation of clinical activity (out-patient clinics) by liaising with the appropriate members of staff within the Trust
* Assist in the collation of information for reports, for example medical reports, risk and complaint management etc.
* Planning and organising a number of conflicting tasks and priorities at the same time still meeting challenging deadlines.
* Prioritise workload independently, identifying urgency, highlighting problems and taking appropriate action to prevent or solve problems without supervision.
* Maintenance of medical records
* Maintenance of individual filing systems on behalf of the consultant and their team
* Ensure adequate tracking of medical records both in and out of department
Working for our organisation
At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of “excellent health care, improved health for all”. We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.
We are committed to becoming a diverse and an inclusive employer and where people feel sense of belonging. Seeking to expand diversity within our teams, we positively encourage applications from under-represented groups such as ethnically diverse, disabled and LGBTQ+ groups. We are also under-represented in-terms of gender within nursing roles and we would welcome applications from people from male and non-binary backgrounds.
We are committed to home life balance through flexible working and making reasonable adjustments where possible.
Detailed job description and main responsibilities
Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake
Person specification
Qualifications
* GCSE or equivalent in English grade C or above
* RCA/OCR III in typewriting / word processing or equivalent
* Proficient in the use of Microsoft Office Programmes
* Business Administration NVQ Level 3 or equivalent experience
* Medical Secretary AMSPAR
Experience
* Knowledge of NHS administration procedures
* Knowledge of medical terminology
* Proficient in use of Patient Administration System - Oasis
Communication
* Good communication skills, including communication with multiple stakeholders
* Able to demonstrate an understanding of equality & diversity
Planning & Organisation Skills
* Willing to undertake training to meet the requirements of the role in an ever changing NHS
* Flexible and adaptable
* Ability to remain calm in a busy environment whilst working under pressure
Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered, dependant upon Job Role and Salary needed to meet the criteria for sponsorship, alongside all other applications.
It is vital that you provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years.
Not everyone needs a ‘Skilled Worker’ visa. If you are applying for a vacancy in health or adult social care, check if you’re eligible to apply for the Health and Care Worker visa instead.
Employer certification / accreditation badges
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Name: Emma Harvey
Job title: Team Leader for Paediatrics
Email address: emma.harvey12@nhs.net
Telephone number: 456111 3437
For further information or an informal visit please contact Emma Harvey, Support Manager on 01384 456111 ext 3437.
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