Job Overview: Gamit Ltd is a SME sized Aviation company based near Stansted Airport, established in 1990. We are looking for a Office Assistant / Receptionist to join our dedicated team of professionals. This is a key role in our business that will ensure the smooth running of the office and to maintain our exemplary levels of customer service. Responsibilities and Duties: Provide administration and any general support to the different departments at Gamit Ltd as well as being the first point of contact as Receptionist for the company. Ensure the smooth running and timely action of the general company requirements as necessary by the management. To help support all departments in their general administration requirements. Be the first person to answer the telephone as soon as possible or within 5 rings. Obtain all necessary information in line with Gamit procedures and message receipts whilst screening phone calls before connecting. Receive all visitors coming to Gamit Ltd. Provide H & S basic information. Record all visitors attending meetings at Gamit Ltd (in case of evacuation). Manage Diary and attend to visitors and all their requirements. If requested by manager book and reserve restaurants, hotels and or taxis. Receive deliveries and or direct couriers. Process and prioritise any administration tasks as required by any department. If there is a clash check with your line manager on priority. Receive Invoices and enter onto Log along with chasing approval of said invoices from approver Process all office orders in line with PRFs and OPOs accordingly and in a timely manner. Keep track of company stationary requirements. Also ensure that company machines have paper and toners etc if required and or if not working you notify your line manager. Perform routine tasks as necessary i.e Post in and out. Keep files in order. Record reminders for periodic duties i.e. Christmas card order, Van MOT booking, Meter Readings etc. Liaise and support any departments when and where necessary after your tasks are done. Work inline and in accordance with ISO9001:2015 & ISO27001:2013. Walk round first thing in the morning and half an hour before the end of the day to check for general tidiness and cleanliness in office areas, kitchens and cloakrooms, replenish as necessary, photocopier, fax machine, coffee machines, kettle, drinks and in open areas and WCs. Making sure that the dishwasher is also emptied each day or as required. Monitor cleanliness of office and make appropriate comments in Cleaners book. If report is not respected then report to your line manager. Make sure the Reception area is clean and presentable at all times. Check Notice board for updates. Check First Aid boxes for validity once a month. Perform Fire Alarm check once per week and record. Carry out Daily, Monthly H&S checks. Water plants inside and out once per week. Prepare and clear away meeting rooms before and after all meetings. Adjust clocks at time change over. Qualifications / Requirements: GCSE Maths and English at C grade. Fluent in English verbal and written. Ambitious and amiable. Good communication skills. Good organizational skills. Good Knowledge of MS-Office. (Sharepoint, Outlook, Word, Excel) Stress tolerant. Excellent interpersonal skills. Clean driver’s licence and passport. About Gamit Ltd: Gamit was founded in 1990 and selected London Stansted Airport as its headquarters location at the time due to the expansion plans for it to become a major London International Airport. The specific aim of Gamit was and still is to supply professional and technical support to local and international MROs (Maintenance Repair Organisation), airlines, private and corporate aircraft owners. From inception Gamit has seen a stable growth proving an upward trend year on year in profits which in turn has increased services offered to its customers worldwide, ranging from financial institutions from the United States of America to contracts with MROs as far as the Far East. The support and services Gamit offers include; consultancy, engineering project management, technical representation, engineering record audits and a stockist of aircraft spare parts supporting supply chain management requirements on both Commercial and Business Aviation aircraft platforms. The key to Gamit’s growth is our ability to understand the customer’s needs and exceeding their expectations in achieving the goal. Over the years, Gamit has built a strong reputation for a professional, high quality and flexible service targeting long term relationships. An important driver to Gamit’s success is the services provided within the VIP and Head of State area of completion projects. In recent years Gamit has been proud to support some of the world’s finest and largest projects in aviation history which has contributed to Gamit earning a strong reputation in this respect. In 2021 Gamit merged with AMAC Aerospace to further enhance services and client support delivered to the Aviation market place, internationally. AMAC Aerospace is a well-established MRO and Completion centre represented as a Group of Companies, headquartered in Basel, Switzerland where the focus is on business aviation aircraft completions, maintenance, IFE upgrades, engineering with minor & major STC development and CAMO to name but a few areas of business activity. AMAC Corporate Jet, based out of Zurich, provides first class services in aircraft charter, aircraft management and aircraft sales. JCB Aero deliver serial production products to all aviation sectors including interior ship sets for Airbus Helicopters (ACH) & Agusta Westland and are a worldwide renowned production facility for aircraft cabin refurbishments & innovations. AMAC Aerospace Turkey are strategically positioned in both Istanbul and Bodrum serving both Europe and Middle East markets. The Istanbul team offer support for mid-size jets with capabilities on multiple OEM’s. The Bodrum team offers MRO services to support the commercial airline sector including: line and base maintenance, component support, end of lease transitions and storage hand in hand with services offered by Gamit. AMAC Aerospace has grown to be one of the top Companies of its kind in the world, supporting some of the most astute and positively demanding organisations and has cemented its close connections to the workforce at Gamit through the merger. For further information please go to the AMAC Aerospace Group of Companies website.