Project Administrator
Chandler’s Ford
12 month fixed term with a view to going permanent
£23K
We are delighted to be working with an industry leading Fire Security business that is rapidly growing and seeking a proactive and motivated professional to join the team.
They have a track record of providing fantastic opportunities to candidates throughout the country and are seeking a Project Administrator to work from our newly refurbished state of the art Head Office in Chandlers Ford.
Your responsibilities:
1. Manage all incoming emails in the install inbox.
2. Take mechanical enquiries from incoming calls/e-mails/To-Do’s and from customers and technicians/engineers where appropriate.
3. Contact customers where appropriate to understand their needs.
4. Prepare the mechanical gate meeting spreadsheet.
5. Check & prepare the mechanical quotations for sending to the customer and ensure the job task lines are updated accordingly.
6. Ensure that all outstanding mechanical quotes have the quote chase To-Do raised.
7. Allocate enquiries to Project Manager/technicians where appropriate.
8. Enter new jobs onto Microsoft Dynamics Nav.
9. Maintain the planning job queue by liaising with project managers for updates on when the quotation will be ready to be sent and the expected ending dates.
10. Assist the project coordination team.
11. Provide annual leave cover for the project coordination team in terms of raising purchase orders for project managers.
12. Complete the department's KPIs and To-Do spreadsheet.
13. Report to Service Director and Service Managers when service technicians are working on project jobs.
14. Carry out document control for project managers on customer/contractor portals.
15. Engage fully with any appraisal/feedback system the company has to offer.
16. Be an integral part of the projects team in its day-to-day activities and future development.
17. Ensure complaints and queries are dealt with in a timely manner.
18. Raise purchase orders and ensure supplier orders are processed on time.
Apply now or contact our Recruitment Team: (phone number removed) or email me on (url removed).
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