Job summary This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System Organisations within scope are as follows: Hampshire and Isle of Wight Integrated Care Board Southern Health Foundation Trust Portsmouth Hospitals University NHS Trust University Hospital Southampton Solent NHS Trust South Central Ambulance Service Isle of Wight NHS Trust Hampshire Hospitals The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery, access to our free Beach Hut for those long summer days, our on-site Wellness Centre including a gym and a swimming pool, access to our fantastic staff networks including LGBTQ, Race Equality and DisAbility, and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most. Please note your application may be transferred to the Isle of Wight Applicant Tracking System (ATS) if you are selected for an interview Main duties of the job The Employee Relations Administrator will provide a full and effective comprehensive range of administrative support to the Employee Relations Team for Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust. About us Our vision for Single Corporate Services Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care. This vacancy is part of the Single Corporate Services Division. Why are we changing the way we deliver Corporate Services? Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme. The single corporate service is delivered across both organisation. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally. Date posted 19 February 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year Contract Permanent Working pattern Full-time Reference number Job Ref 1233S Job locations 1000 Lakeside, North Harbour Cosham PO6 3EZ Job description Job responsibilities Location - Across sites, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust (frequency of visits to each site, to be agreed locally) Position Type : Permanent, Full time, 37.5 hours per week Salary : Band 3 £24,071 - £25,674 per annum The post holder will provide administrative support involved in HR investigation processes, such as minute taking, writing formal invite letters, organising/printing hearing packs, coordinating diaries and making arrangements for formal hearings. Further responsibilities include supporting HR committees by producing agendas and taking minutes, maintaining policy trackers, updating HR policies and procedures, and assisting with arrangements for investigation meetings and formal hearings. The post holder will be required to record accurate minutes during complex investigations, maintain detailed records of support provided to managers, and handle communication queries on behalf of the team. Additionally, the role involves general office management support, allocation and follow-up of queries, and performing various administrative tasks to ensure the efficient functioning of the Employee Relations Team within the Trusts. The post requires the ability to work on own initiative and to liaise effectively. For more information please refer to the enclosed Job Description Please note this position has also been advertised on the Isle of Wight NHS Trusts jobs page. if you are interested in this position and wish to apply, there is no requirement for you to submit two separate applications. Job description Job responsibilities Location - Across sites, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust (frequency of visits to each site, to be agreed locally) Position Type : Permanent, Full time, 37.5 hours per week Salary : Band 3 £24,071 - £25,674 per annum The post holder will provide administrative support involved in HR investigation processes, such as minute taking, writing formal invite letters, organising/printing hearing packs, coordinating diaries and making arrangements for formal hearings. Further responsibilities include supporting HR committees by producing agendas and taking minutes, maintaining policy trackers, updating HR policies and procedures, and assisting with arrangements for investigation meetings and formal hearings. The post holder will be required to record accurate minutes during complex investigations, maintain detailed records of support provided to managers, and handle communication queries on behalf of the team. Additionally, the role involves general office management support, allocation and follow-up of queries, and performing various administrative tasks to ensure the efficient functioning of the Employee Relations Team within the Trusts. The post requires the ability to work on own initiative and to liaise effectively. For more information please refer to the enclosed Job Description Please note this position has also been advertised on the Isle of Wight NHS Trusts jobs page. if you are interested in this position and wish to apply, there is no requirement for you to submit two separate applications. Person Specification Qualifications Essential NVQ Level 3 or equivalent experience High Good standard of secondary education, including GCSE, or equivalent, English and Mathematics Person Specification Qualifications Essential NVQ Level 3 or equivalent experience High Good standard of secondary education, including GCSE, or equivalent, English and Mathematics Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Portsmouth Hospitals University NHS Trust Address 1000 Lakeside, North Harbour Cosham PO6 3EZ Employer's website https://www.porthosp.nhs.uk/work-for-us/ (Opens in a new tab)