Job summary The Radiology/Diagnostics CBU are recruiting a Personal Assistant / Administrator to the Professional Leads and CBU Lead. We welcome applications from all sectors, healthcare knowledge is not essential, we choose our people very carefully and will consider all applicants against our Trust Values and Behaviours framework. We are seeking a personal assistant / administrator who can manage diaries and arrange meetings and a broad breadth of business administration and will be an active member of the team often being the first point of contact for our colleagues and System partners. Main duties of the job The successful candidate will be very enthusiastic, have a passion and desire to be the best. If we are the best then our patients also get the best care, we do not compromise. You will be a good communicator and able to deal with changing priorities and tasks. You will often be expected to act discreetly, using your own judgement and initiative when dealing with information that is private, confidential or sensitive in nature. You will be someone who can learn systems quickly and be efficient in their use. Full training on systems will be provided. This exciting role covers a variety of duties, a sample of which might be; To provide a comprehensive efficient, effective and confidential clerical, administrative and secretarial support to the Radiology/Diagnostics Operational Managers/Clinical Lead Radiologist. To provide business administration support to the service in its approach to the achievement of its objectives to ensure the efficient and effective functioning of the Directorate. Develop effective working relationships within the Trust and with colleagues in other Trusts, Lincolnshire System Partners, Integrated Care Board, and the wider health community, to ensure clear and consistent communication. To highlight and monitor changing priorities throughout the day and keep the team updated, taking action where appropriate on own initiative within agreed parameters or on instruction, in order to ensure the efficient and effective functioning of the Directorate. About us Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service. United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust. Pilgrim Hospital is situated in beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service. Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services. Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county. This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations. The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG). Date posted 17 February 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum Contract Permanent Working pattern Full-time Reference number 357-LN-1966-24 Job locations Boston Boston PE219QS Job description Job responsibilities What should you do next? Have a look at the job description and if you like what you see then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you Job description Job responsibilities What should you do next? Have a look at the job description and if you like what you see then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you Person Specification Previous Experience Essential Experience of working at PA level for a Senior Manager Experience of servicing meetings, preparing agendas, attending meetings and taking and recording minutes. Desirable Previous NHS experience Qualifications Essential GCSE English Grade C or above (or equivalent qualification) Good command of the English language, both written and verbal Ability to use a variety of Microsoft software packages, including Microsoft Word, PowerPoint, Excel spreadsheets, preferably to ECDL or equivalent standard Proven secretarial skills, including word processing, audio and copy typing to a speed of 50 wpm RSA III word processing qualification or equivalent Recognised advanced Personal Secretarial qualification or ability to demonstrate knowledge and skills Desirable 5 GCSE's Grade C or above (or equivalent qualifications) ECDL or equivalent Ability to write shorthand to a minimum speed of 80 wpm Experience of using PAS Knowledge, Skills & Aptitudes Essential Proven secretarial skills, including word processing, audio and copy typing to a speed of 50 wpm Ability to use a variety of Microsoft software packages including Microsoft Word, PowerPoint, Excel spreadsheets, preferably to ECDL standard Ability to prioritise work effectively in order to meet deadlines Ability to work on own initiative Good communication skills (both written and verbal) Ability to understand context for discussions at senior management level and when required distil the key points into minutes and action plans Awareness and Knowledge of the dignity in care agenda Ability to evidence/demonstrate key values and behaviours in line with the Trust framework Desirable Computer literate to ECDL standards Competent typist Specific Requirements Essential Articulate Flexible, co-operative and adaptable approach to work Ability to maintain confidentiality Ability to work within a team environment Professional interpersonal skills Person Specification Previous Experience Essential Experience of working at PA level for a Senior Manager Experience of servicing meetings, preparing agendas, attending meetings and taking and recording minutes. Desirable Previous NHS experience Qualifications Essential GCSE English Grade C or above (or equivalent qualification) Good command of the English language, both written and verbal Ability to use a variety of Microsoft software packages, including Microsoft Word, PowerPoint, Excel spreadsheets, preferably to ECDL or equivalent standard Proven secretarial skills, including word processing, audio and copy typing to a speed of 50 wpm RSA III word processing qualification or equivalent Recognised advanced Personal Secretarial qualification or ability to demonstrate knowledge and skills Desirable 5 GCSE's Grade C or above (or equivalent qualifications) ECDL or equivalent Ability to write shorthand to a minimum speed of 80 wpm Experience of using PAS Knowledge, Skills & Aptitudes Essential Proven secretarial skills, including word processing, audio and copy typing to a speed of 50 wpm Ability to use a variety of Microsoft software packages including Microsoft Word, PowerPoint, Excel spreadsheets, preferably to ECDL standard Ability to prioritise work effectively in order to meet deadlines Ability to work on own initiative Good communication skills (both written and verbal) Ability to understand context for discussions at senior management level and when required distil the key points into minutes and action plans Awareness and Knowledge of the dignity in care agenda Ability to evidence/demonstrate key values and behaviours in line with the Trust framework Desirable Computer literate to ECDL standards Competent typist Specific Requirements Essential Articulate Flexible, co-operative and adaptable approach to work Ability to maintain confidentiality Ability to work within a team environment Professional interpersonal skills Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name United Lincolnshire Hospitals NHS Trust Address Boston Boston PE219QS Employer's website https://www.ulh.nhs.uk/ (Opens in a new tab)