Join Our Dynamic Team as a Planning Manager!
Are you ready to take on an exciting and challenging role that puts you at the heart of our operations? Based in Pinxton, we are looking for a dedicated and strategic Planning Manager to oversee the effective and commercial planning of our KB fleet activities across the UK and Europe.
In this pivotal role, you will be responsible for ensuring seamless logistics for our event-based clients, requiring a deep understanding of European drivers’ hours and geography. Your expertise in holding an International CPC will be crucial in navigating the complexities of this position.
Reporting directly to the Transport Director, you will combine cost, operational, and financial awareness to make informed decisions based on real-time data. Your goal will be to deliver the most cost-effective and customer-centric solutions, ensuring our operations run smoothly and efficiently.
Given the nature of the events industry, flexibility is key. You may need to address issues outside typical working hours, including evenings, nights, and weekends on a rotating basis.
* Ensure all confirmed jobs are placed into the live planning system for vehicle and driver allocation.
* Manage the efficient planning of each event, considering compliance, cost efficiency, and required resources.
* Manage client interactions via email and telephone, build operational solutions, and finalize costs.
* Evaluate the use of subcontractors based on factual information and the impact on cost and profitability.
* Manage and control subcontractor relationships, arranging vehicle and driver supply.
* Manage resources for schedules requiring “double drives” and ensure a pool of available double manning drivers.
* Understand and manage the impact of changes in customer requests.
* Update and review planning systems to ensure accuracy and reflect the current situation.
* Liaise regularly with Operational and Financial teams to ensure planned solutions are viable and achievable.
* Maintain up-to-date knowledge on UK and European transport legislation and best practices.
* Be aware of EU CPC and 90/180-day regulations and liaise with the Compliance Manager to ensure no driver exceeds these regulations.
* Communicate effectively with the Transport Operations team to ensure smooth job execution.
* Produce clear, accurate, and usable forecasts detailing specific requirements for immediate and future fleet and operational needs.
* Report and highlight any resourcing issues or concerns in a timely manner and create cost-effective solutions.
* Maximise fleet utilisation to deliver clients’ requirements cost-effectively.
* Ensure all ad hoc or additional operational costs (tariffs, tolls, carnet requirements, extra days, etc.) are included in planning and cost models.
* Arrange shunter driver requirements to ensure the yard is effectively organized for ease of access to all trucks and trailers.
* Liaise with Compliance and Fleet Managers to arrange the repatriation of the Irish fleet when required.
* Organise the transportation of wide loads, including police escorts, marker boards, permits, etc.
* Work closely with drivers, warehouse staff, and other stakeholders to coordinate and communicate transportation plans effectively.
* Strategically allocate resources to maximize fleet capacity while maintaining cost-effectiveness.
* Identify potential logistical challenges and proactively develop solutions to ensure on-time deliveries and optimal resource utilisation.
* Demonstrate the ability to analyse complex logistical challenges and implement effective solutions. Lead and motivate a team, fostering a collaborative and efficient work environment.
Person Specifications:
* CPC and International CPC (essential)
* Previous experience of working within a 3rd party haulage environment
* Proven experience of a can-do, positive attitude with the proven ability to problem solve.
* Previous experience of working in a cost driven organisation and practical knowledge of cost, budgeting and financial control within a profit & loss environment
* Good IT skills covering Microsoft packages, with an excellent level of competency in MS Excel
* Strong and up to date knowledge of driver compliance rules and regulations
* An ability and desire to work with detail and to be accurate in the approach to work.
* Strong verbal and written communication skills and a proven ability to build strong working relationships with internal stakeholders
* History of working with numerical and financial data with GCSE Maths at a Grade C /Level 4 or higher (desirable)
* A knowledge of UK, European and International geography
Organisational Responsibilities:
Along with all employees in the business, the postholder will:
* Work within given Health and Safety guidelines and proactively act in a way that reinforces a culture of safety across the organisation
* Ensure that they are compliant with the organisation’s policy on Equal Opportunities and behave in a way that supports and reflects an inclusive culture in the business
* Undertake any other suitable and appropriate task requested of them by management in relation to their role or which supports the achievement of wider team and organisational objectives.
If you are passionate about logistics, thrive in a fast-paced environment, and are ready to make a significant impact, we want to hear from you! Join us and be a part of a team that values innovation, efficiency, and excellence.
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