Our client, a highly respected Higher Education establishment based in Glasgow, requires an Administrator on a temporary basis for approximately 6 months. The salary for the position is £13.38/hour, working 35 hours per week Monday to Friday.
Main purpose of role:
To provide administrative and secretarial support to the HR Director in all areas of work. This is a hands-on role to assist in the delivery of a consistent, professional and high-quality administrative support service, whilst maintaining confidentiality, discretion and security at all times.
Accountabilities/Responsibilities:
* Carrying out day to administration and secretarial duties for the HR Director and HR Team
* Administering HR related meetings, including booking appropriate venues, coordinating diaries and arranging any required equipment; organizing travel and accommodation; note taking and following-up meeting actions
* Responding to standard queries received by telephone and via the HR/Employee Self Service inboxes, and escalating queries to the correct member of the HR team when required
* Updating employee details on the integrated HR/Payroll system, e.g. new starters and leavers, contractual changes including salary changes and working patterns and requests in relation to annual leave
* Updating and contributing to the content of the HR sections of the intranet
* Updating and manage the filing of HR related materials within both the HR office and the public drive
* Collating standard data reports for HR related committees and projects
* Assisting in the development of new initiatives, project and procedures
* Contributing to the organisation and coordination of HR events
* Collating, recording and analysing information
* Acting as the first point of contact for the department
* Distributing mail received
Key Skills and Requirements:
* A comprehensive knowledge of Microsoft Office and an ability to learn new software if required
* Good, accurate keyboard skills
* Excellent written and verbal communication skills
* An ability to communicate courteously, confidently and effectively at all levels across the Institution
* A methodical approach to the completion of tasks, prioritising workload effectively to meet deadlines and ensure an efficient service is maintained
* A willingness to undertake relevant training and development
* Educated to Higher level (or equivalent) or have relevant experience in a similar role
* Previous administrative experience
* Previous experience of providing a secretarial-type support for a senior member of staff
* Experience working both as part of a team and independently under own initiative