Job summary An exciting opportunity has arisen within Hampshire and Isle of Wight Healthcare NHS Foundation Trust to appoint a motivated and enthusiastic Band 3 Child Health Information Service Administrator to join a busy Child Health Information Service.This post is based at the Moorgreen, West End for 37.5 hours per week.You will be joining a leading organisation that is both forward thinking and innovative. Hampshire and Isle of Wight Healthcare is committed to improving the quality of child health services across Hampshire and takes pride in rewarding the success of its staff. Main duties of the job We are looking for a motivated team player with experience of working within a clerical office environment. The successful candidate will have excellent communication and organisational skills, including good analytical skills. You will be responsible for day to day administration tasks including data inputting, by maintaining the accurate and timely processing of data into CHIS whilst always maintaining the integrity of the child's record. Attention to detail is a must within this role. Previous experience of working in an NHS role is desirable but not essential as full training will be given to the successful candidate. About us Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight. With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve. Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time. Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working. Date posted 17 October 2024 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year Contract Permanent Working pattern Full-time Reference number 348-SS-6135 Job locations Moorgreen Hospital Botley Road, West End Southampton Hampshire SO30 3JB Job description Job responsibilities Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process. Ensure all birth notifications are recorded on CHIS within the operational standards. Ensure that all relevant new births are processed and sent to the appropriate CHIS. Manage the scheduling and data upload of the 0-19 immunisation programme. Ensure all appropriate clinic lists are forwarded in a timely manner to GP Practices and immunisation Centres. Ensure all results of immunisations are recorded to maintain the integrity of the child's record. Send monthly outstanding immunisation reports to all GP practices electronically. Alert Health Visiting (HV) of any lost contact notification received. Maintain the Hepatitis B pathway as delegated by the CHIS data analyst. Ensure all Newborn Bloodspot Screening results are received by using the failsafe process. Follow up any repeat results and ensure the HV is informed. Ensure all 72 Hour NIPE results are received by using the failsafe process for any outstanding results. Ensure all Newborn Hearing Screening results are received by using the failsafe process for any outstanding results. Ensure all 6-8 week NIPE Screening results are received by using the failsafe process for any outstanding results. Ensure the transfer in and out of records are completed on the CHIS. Raise any data management issues to the line manager and participate in any investigations. Ensure that the Trust's Information Governance Policy and Records Management Policy standards are adhered to. Ensure that child deaths, inclusive of still births, are promptly recorded on CHIS and follow the Child death SOP. Contribute towards the analysis, interpretation and presentation of child health-related data to support the developing needs of child health service across the health economy by accurate data input. Job description Job responsibilities Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process. Ensure all birth notifications are recorded on CHIS within the operational standards. Ensure that all relevant new births are processed and sent to the appropriate CHIS. Manage the scheduling and data upload of the 0-19 immunisation programme. Ensure all appropriate clinic lists are forwarded in a timely manner to GP Practices and immunisation Centres. Ensure all results of immunisations are recorded to maintain the integrity of the child's record. Send monthly outstanding immunisation reports to all GP practices electronically. Alert Health Visiting (HV) of any lost contact notification received. Maintain the Hepatitis B pathway as delegated by the CHIS data analyst. Ensure all Newborn Bloodspot Screening results are received by using the failsafe process. Follow up any repeat results and ensure the HV is informed. Ensure all 72 Hour NIPE results are received by using the failsafe process for any outstanding results. Ensure all Newborn Hearing Screening results are received by using the failsafe process for any outstanding results. Ensure all 6-8 week NIPE Screening results are received by using the failsafe process for any outstanding results. Ensure the transfer in and out of records are completed on the CHIS. Raise any data management issues to the line manager and participate in any investigations. Ensure that the Trust's Information Governance Policy and Records Management Policy standards are adhered to. Ensure that child deaths, inclusive of still births, are promptly recorded on CHIS and follow the Child death SOP. Contribute towards the analysis, interpretation and presentation of child health-related data to support the developing needs of child health service across the health economy by accurate data input. Person Specification Qualifications Essential Minimum of five GCSEs Grade C or equivalent including English or relevant experience. Desirable NVQ 3/ Apprenticeship in Business Administration or equivalent. Experience Essential Competent in data entry and analysisExperience of working in an office environment.Experience of working in partnership with stakeholders and colleagues.Able to use own initiative and be proactive in sharing ideas.Able to work as part of a team. Desirable Working with database systems. Customer Service experience Additional Criteria Essential Prioritise and organise own workload. Work to daily and weekly deadlines.Analyse incoming data, identify discrepancies and discuss with healthcare professionals referring to line manager as appropriate.Able to input, amend, delete and modify data and information,Access to transport private or public. Person Specification Qualifications Essential Minimum of five GCSEs Grade C or equivalent including English or relevant experience. Desirable NVQ 3/ Apprenticeship in Business Administration or equivalent. Experience Essential Competent in data entry and analysisExperience of working in an office environment.Experience of working in partnership with stakeholders and colleagues.Able to use own initiative and be proactive in sharing ideas.Able to work as part of a team. Desirable Working with database systems. Customer Service experience Additional Criteria Essential Prioritise and organise own workload. Work to daily and weekly deadlines.Analyse incoming data, identify discrepancies and discuss with healthcare professionals referring to line manager as appropriate.Able to input, amend, delete and modify data and information,Access to transport private or public. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Hampshire and Isle of Wight Healthcare NHS Foundation Trust Address Moorgreen Hospital Botley Road, West End Southampton Hampshire SO30 3JB Employer's website https://hiowhealthcare.nhs.uk/ (Opens in a new tab)