Job summary This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System Organisations within scope are as follows: Hampshire and Isle of Wight Integrated Care Board Southern Health Foundation Trust Portsmouth Hospitals University NHS Trust University Hospital Southampton Solent NHS Trust South Central Ambulance Service Isle of Wight NHS Trust Hampshire Hospitals Our vision for Single Corporate ServicesIsle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care. This vacancy is part of the Single Corporate Services Division. Main duties of the job Location: Across sites, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust (frequency of visits to each site, to be agreed locally) Position Type: Permanent Full time 37.5 hours Salary: Band 7 - £46,148 -£52,809 The Deputy Rostering Systems Manager will provide day to day management and leadership to the Rostering team and support them in providing an effective, efficient and customer focused service. Support clinical and functional leads in the provision of quality rosters that drive efficiencies in better and safer staffing with timely and accurate payroll and workforce reporting. Rolling out delivery of Optima HealthRoster to all staff groups across the Trusts. Responsible for maintaining business as usual service for rostering system delivery Please see Job description for further details About us Why are we changing the way we deliver Corporate Services? Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme. The single corporate service is delivered across both organisation. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally. At Portsmouth Hospitals University NHS Trust, we provide comprehensive secondary care and specialist services to our local population across South-East Hampshire. We also offer tertiary services to a wider catchment in excess of two million people. The Trust employs around 8,700 staff and is one of the largest employers in Portsmouth. Our hospital is also home to the Joint Hospital Group (South), the largest of the UKs four military hospital units. More than 200 military medical personnel work alongside NHS colleagues to care for our patients. Date posted 17 February 2025 Pay scheme Agenda for change Band Band 7 Salary £46,148 to £52,809 a year Contract Permanent Working pattern Full-time Reference number REF1253J Job locations Queen Alexandra Hospital Southwick Hill Road, Cosham PO6 3LY Job description Job responsibilities Responsible for maintaining business as usual service for rostering system delivery In conjunction with the Workforce Information team, plan, produce and disseminate workforce and other reports as appropriate specially from the Rostering systems. Ensure the team is appropriately deployed to support Nursing, AHP and Medical teams with their rostering usage, this will involve day-to-day maintenance as well as roll out of new functionality or new teams. Support the Rostering Systems Manager with the set up and running of a rostering systems group to ensure the team is close to the voice of its customers and services users across both sites. Provide information to a wide range of stakeholders internally and externally, enabling more effective workforce management. Support the Nursing, AHP and Medical workforce teams through providing data and reports taken from the E-Rostering suite which impact on safe and effective staffing in clinical areas. Close collaboration working with colleagues within the wider People Services Team to ensure smooth management and timely pay for employees and bank workers. Develop training needs analysis to promote user skills and engagement to better plan an appropriate roster using the system to its full advantage. With functional leads, challenge historic rostering practices by empowering Ward Managers, Matrons, and rostering leads, to maximise use of resources through effective rostering and adhering to the roster policy. To generate, analyse and translate complex information/reports across the two organisations. Plan and schedule implementation of Rostering upgrades and system developments. This will require adjustment and reprioritising where needed to meet multiple objectives. Working closely with the Workforce Information Team lead on improvements for workforce data quality and seek regular feedback from service users to help focus on areas requiring improvement. Ensure compliance of own and others practice to internal information governance policy, data protection laws and NHS data management regulations. Responsible for the Easy Pay and E-pay systems, liaison with People Services Manager as required (intention to move to one system in the future) Deputise for the Rostering Systems Manager as required. Please see Job Description for further details Job description Job responsibilities Responsible for maintaining business as usual service for rostering system delivery In conjunction with the Workforce Information team, plan, produce and disseminate workforce and other reports as appropriate specially from the Rostering systems. Ensure the team is appropriately deployed to support Nursing, AHP and Medical teams with their rostering usage, this will involve day-to-day maintenance as well as roll out of new functionality or new teams. Support the Rostering Systems Manager with the set up and running of a rostering systems group to ensure the team is close to the voice of its customers and services users across both sites. Provide information to a wide range of stakeholders internally and externally, enabling more effective workforce management. Support the Nursing, AHP and Medical workforce teams through providing data and reports taken from the E-Rostering suite which impact on safe and effective staffing in clinical areas. Close collaboration working with colleagues within the wider People Services Team to ensure smooth management and timely pay for employees and bank workers. Develop training needs analysis to promote user skills and engagement to better plan an appropriate roster using the system to its full advantage. With functional leads, challenge historic rostering practices by empowering Ward Managers, Matrons, and rostering leads, to maximise use of resources through effective rostering and adhering to the roster policy. To generate, analyse and translate complex information/reports across the two organisations. Plan and schedule implementation of Rostering upgrades and system developments. This will require adjustment and reprioritising where needed to meet multiple objectives. Working closely with the Workforce Information Team lead on improvements for workforce data quality and seek regular feedback from service users to help focus on areas requiring improvement. Ensure compliance of own and others practice to internal information governance policy, data protection laws and NHS data management regulations. Responsible for the Easy Pay and E-pay systems, liaison with People Services Manager as required (intention to move to one system in the future) Deputise for the Rostering Systems Manager as required. Please see Job Description for further details Person Specification Qualifications Essential Degree level qualification Desirable Allocate Academy Specialist HR generalist experience (preferably in the NHS)Project management qualification (PRINCE2) Data Analytics qualification/certification Experience Essential Experience of managing teams In depth experience of complex rostering Highly developed specialist knowledge underpinned by theory and experience Experience of rostering systems across a range of environments Experience of NHS Terms & Conditions of staff for all staff groups Experience of HR in an NHS setting Experience of dealing with Data and provision of data Additional specialist knowledge acquired through post graduate diploma level / or equivalent relevant experience Evidence of continued personal development Understanding of data structures within HR workforce systems Experience of information governance and data protection Experience of training and developing others Problem solving skills, able to trace a story back to the original problem Person Specification Qualifications Essential Degree level qualification Desirable Allocate Academy Specialist HR generalist experience (preferably in the NHS)Project management qualification (PRINCE2) Data Analytics qualification/certification Experience Essential Experience of managing teams In depth experience of complex rostering Highly developed specialist knowledge underpinned by theory and experience Experience of rostering systems across a range of environments Experience of NHS Terms & Conditions of staff for all staff groups Experience of HR in an NHS setting Experience of dealing with Data and provision of data Additional specialist knowledge acquired through post graduate diploma level / or equivalent relevant experience Evidence of continued personal development Understanding of data structures within HR workforce systems Experience of information governance and data protection Experience of training and developing others Problem solving skills, able to trace a story back to the original problem Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Portsmouth Hospitals University NHS Trust Address Queen Alexandra Hospital Southwick Hill Road, Cosham PO6 3LY Employer's website https://www.porthosp.nhs.uk/work-for-us/ (Opens in a new tab)