Job summary 2 x 18.5 Hours per week or Job Share Please note The Role is across South Tees Foundation Trust and North Tees and Hartlepool Trust An opportunity has arisen to join a team of Executive Assistants (EAs) and Personal Assistants (PA)s who support the Group Executive Directors and Site Leadership Teams across the Group. This opportunity comes at an exciting time as we form our new Executive Support Team. The role offers a fast-paced environment and a unique perspective into the workings of the Group. We are therefore keen to recruit dynamic, proactive and engaging members to this team - who together form the expert administrative resource that ensures our Group Executive Director and Site Leadership teams have the requisite support to facilitate the smooth-running of their diaries, meetings and wider commitments/engagements. The role will report to the Team Leader on a day-to-day basis. Cross site working is an essential part of the role (at both South Tees Hospitals & University Hospital of North Tees). Main duties of the job The following outlines the post holder's key responsibilities (this list is not exhaustive and to the post holder will be expected to undertake other tasks): Providing secretarial/administrative support to Director(s) including word processing documents, correspondence, reports as requiredManaging the diaries of the Director(s) in an efficient and timely manner; Prioritising incoming work and bringing to attention essential items for the Director(s)'s action. Ensure that follow up action is taken as required. Arranging meetings on behalf of the Director(s) Logging and processing post and emails for the Director(s) Being a first point of contact for telephone enquiries Organising travel for the Director(s) Order stationery, equipment and services as required and work with finance colleagues to ensure prompt payment of relevant invoices. Providing support to Directorate and Site Level meetings to ensure that they run as efficiently as possible. Please note that this vacancy may close when we receive sufficient completed applications. About us South Tees Hospitals NHS Foundation Trust offers leadership and improvement training to all new staff. This training programme has been designed to support our staff in developing their understanding of leadership and management skills. You will be expected to attend the following training sessions: o Your Leadership Impacto Leading Your Team to Successo Service Improvement for Beginnerso Developing your Service Improvement Skills The leadership and improvement programme aims to:o Explore leadership within the NHSo Promote Trust values and behaviourso Develop your leadership effectiveness and skillso Equip you with the necessary knowledge and skills to lead and complete service improvements within the scope of your role. After you complete these three and a half days of training you will be able to explore further leadership and improvement training opportunities. We also offer further in-house courses and bitesize programmes through our Leadership and Improvement Team. Date posted 11 February 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum Contract Permanent Working pattern Full-time, Part-time, Job share Reference number 328-CP-6952208 Job locations The James Cook University Hospital Marton Road Middlesbrough TS4 3BW Job description Job responsibilities Please see the full job description and person specification document(s) attached for main responsibilities of the role. Job description Job responsibilities Please see the full job description and person specification document(s) attached for main responsibilities of the role. Person Specification Qualifications & Training Essential GCSE in Maths and English (A-C/4-9) or Functional Skills (level 2) Knowledge of secretarial and administrative procedures and systems, the majority of which are non-routine, acquired through training and experience to Vocational Level 3 or equivalent; plus knowledge of specialist functional/medical/legal terms, organisational policies and procedures and knowledge and experience to deal with non-routine issues such as problem solving for an area of work or developing alternative or additional procedures. Knowledge & Skills Essential Advanced knowledge of MS Office Suite. Working knowledge of filing/data systems including records management. Ability to work on own initiative and self-manage workload. Excellent management and communication skills and knowledge. Analysing information from numerous sources Advanced IT/keyboard Skills. Experience Essential Demonstrable proven experience of working as an Executive Assistant or in a similar role. Diary management. Experience of dealing with confidential and sensitive information and appropriate maintenance and storage of records. Minute taking. Person Specification Qualifications & Training Essential GCSE in Maths and English (A-C/4-9) or Functional Skills (level 2) Knowledge of secretarial and administrative procedures and systems, the majority of which are non-routine, acquired through training and experience to Vocational Level 3 or equivalent; plus knowledge of specialist functional/medical/legal terms, organisational policies and procedures and knowledge and experience to deal with non-routine issues such as problem solving for an area of work or developing alternative or additional procedures. Knowledge & Skills Essential Advanced knowledge of MS Office Suite. Working knowledge of filing/data systems including records management. Ability to work on own initiative and self-manage workload. Excellent management and communication skills and knowledge. Analysing information from numerous sources Advanced IT/keyboard Skills. Experience Essential Demonstrable proven experience of working as an Executive Assistant or in a similar role. Diary management. Experience of dealing with confidential and sensitive information and appropriate maintenance and storage of records. Minute taking. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name South Tees Hospitals NHS Foundation Trust Address The James Cook University Hospital Marton Road Middlesbrough TS4 3BW Employer's website https://www.southtees.nhs.uk/ (Opens in a new tab)