Please note that this job is open only to current members of staff of Cardiff University who are eligible for redeployment. Internal Redeployment Only - Administrative Officer You will be employed as an Administrative Officer and will provide comprehensive professional administrative support to the Research Commercialisation and Impact Team, The Research Service, to ensure successful delivery of the internal Impact and Innovation funding calls, funded by UKRI. This post is full-time and fixed-term until 31 July 2025. It is eligible to be offered on a blended working basis, meaning that as well as spending time working on campus you can also choose to spend some time working from another location, e.g. your home. The University is committed to offering this flexibility, wherever the role and business need allows, supporting work-life balance. Salary: £26,444 - £29,605 per annum (Grade 4) Closing date: Monday, 24 February 2025 Please be aware that Cardiff University reserves the right to close this vacancy early should sufficient applications be received. Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds. We therefore welcome applicants from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements. Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English. Job Description The main function of the Impact and Innovation Administrative Officer will be to provide comprehensive and professional support within the Research Commercialisation and Impact Team for the administration of the internal Impact and Innovation funding calls. Key Duties Working closely with Impact Officers and Team Leaders to disseminate information via a range of communications channels. Managing team intranet and webpages, creating and monitoring team Microsoft Team channels. Managing the publicity and communications for Impact and Engagement activities. Assist in the organisation of events and IAA funded activities as and when applicable. Creating or duplicating Surveys (content provided) and distributing accordingly. Monitoring responses and promoting at regular intervals. Work with the wider team to revise the Impact and engagement project pipeline, work with Impact Officers to ensure the pipeline remains up to date. Pull data requested from wider team from the pipeline in advance of meetings. Service the IE email account to provide advice and guidance on School engagement processes and procedures. To work closely with team members to disseminate information in relation to the devolved funding calls via a range of communication channels. To provide detailed advice and guidance on Innovation for all and Impact Acceleration Account processes and procedures to internal and external customers, using judgement and creativity to suggest the most appropriate course of action, contributing to the resolution of more complex issues To communicate effectively with academic staff who have received Impact and Innovation funding to advise them of their reporting obligations on activities undertaken during their projects. To arrange Impact and Innovation panel meetings and take minutes of the outcomes. To collate and manage relevant information from academic project holders on their activities and outputs in relation to their Impact and Innovation projects. To contribute directly to the development of Cardiff University’s Impact and Engagement team’s responsibilities for administering devolved funding accounts through close liaison with members of the team and others at the University, ensuring effective communications both within the team and with academic Schools at all times. General Duties Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties Abide by University policies on Health and Safety and Equality and Diversity Perform other duties occasionally which are not included above, but which will be consistent with the role The Research Service Cardiff is an ambitious and innovative university located in a beautiful and thriving capital city. Our world-leading research was ranked 5th for quality amongst UK universities in the 2014 Research Excellence Framework and we provide an educationally outstanding experience for our 30,000 students. With an annual budget in excess of £500 million and around 6,000 staff, Cardiff is a member of the Russell Group of the 24 leading UK research-intensive universities. The University has 24 academic schools grouped into three colleges: Biomedical & Life Sciences, Physical Sciences & Engineering and Arts, Humanities & Social Sciences. The University’s ambition is to rank consistently among the top 100 universities in the world. Cardiff is also developing its Innovation System through a focused programme of investment in people and infrastructure. Research funding secured from competitive, external sources exceeds £100 million annually and the University aims to grow this further through winning grants from a wide range of national and global sources. The Research Service supports the University’s research community in initiating and delivering research and innovation activities. Led by the Director, Vanessa Cuthill, we provides services via over 100 expert staff organised in five specialist teams: Research Grants Office; Research Integrity, Governance and Ethics; Research Development; Research Commercialisation and Impact; Research Strategy and Operations and Business Engagement and Partnerships. The Department works closely with academic and professional services staff from all areas of the institution. Important note: It is the University’s policy to use the person specification as a key tool for short-listing. Candidates should evidence that they meet ALL of the essential criteria as well as, where relevant, the desirable. As part of the application process you will be asked to provide this evidence via a supporting statement. Please ensure that the evidence you are providing corresponds with the numbered criteria outlined below. Your application will be considered based on the information you provide under each element. When attaching the supporting statement to your application profile, please ensure that you name it with the vacancy reference number, e.g. Supporting Statement for XXXXBR. Essential Criteria 1. NVQ 3/A-Levels or equivalent 2. Substantial experience of working in an administrative role. 3. Specialist knowledge of Microsoft Office programs, in particular Outlook, Access, Word, and Excel. 4. Ability to set up standard office systems and procedures and make improvements as appropriate. 5. Ability to communicate specialist and complex information effectively and professionally to a range of customers with varying levels of understanding. 6. Proven ability to advise and influence key stakeholders. 7. Evidence of ability to explore customers’ needs and adapt the service accordingly to ensure a quality service is delivered. 8. Evidence of ability to solve problems using initiative and creativity; identify and propose practical solutions and to resolve problems where there are a range of potential options available. 9. Evidence of ability to analyse processes and procedures and advise on improvements. 10. Evidence of ability to work unsupervised to deadlines, planning and setting priorities for own work. Desirable Criteria 1. Degree or an equivalent qualification or equivalent work-related experience 2. Experience of working in a Higher Education environment 3. Fluency in Welsh, written and oral 4. Ability to use Oracle and Business Objects to monitor project financial transactions 5. Knowledge of Research Wales Innovation Funding and Research Council Impact Acceleration Accounts and their purpose.