Permanent - Full Time – 37 hours per week
Freedom is currently recruiting for an enthusiastic Administrator to work as part of our Project Services team and will be based at White Rose Park, our new state-of-the-art head office in Leeds.
As an administrator, you will work with colleagues across the Civil Design team, with a particular focus on the Safety Standby men and Clerks of Work. You will also work with the project services team to support specific projects where required and will contribute to the smooth running of the department through liaison with internal departments (HR, Finance, Procurement, IT, Facilities) and external suppliers.
Responsibilities
You will:
* Provide business administration support to the Civil Engineering business senior management team, as required.
* Support Line Managers with their team new joiners – ordering IT equipment, PPE, arranging airport transfers/accommodation if required, and carry out inductions.
* Organise staff training and update Dayforce/Competency Cloud.
* Monitor overdue training, liaising with the Learning and Development department.
* Ensure staff competency records are maintained and centrally collated.
* Deal with leavers’ equipment/PPE.
* Provide guidance on/Book travel and accommodation for colleagues on Click Travel.
* Update organisation charts for Civil Design.
* Coordinate internal and external audits.
* Ensure compliance with company policies and procedures.
* Ensure the office area is kept organised and appropriately maintained by the staff, leading the team on appropriate workplace practices.
* Submit NPg Clerk of Works reports to the client/timesheets for Clerk of Works.
* Process timesheets and expenses for Safety Standby men.
* Support colleagues with any queries on the lone working device application (as required).
* Assist with collating and providing monthly training stats to the Senior Management team.
* Deal with Ad-Hoc queries commensurate to the post.
Requirements
You will have:
* Previous experience in an administrative role, preferably dealing with high volume workloads and multiple projects at once.
* A good level of education and excellent written and verbal communication skills.
* Proficiency in MS Office (Word, Excel, PowerPoint, Visio, Project).
* Self-motivated, with the ability to work with minimal supervision.
* Good time-management skills, with the ability to prioritise tasks.
Next Steps:
As a business, we’re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.
We’ll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.
About Us
Freedom is part of the NG Bailey Group, one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.
You will be working as part of a team where we are committed to creating a culture where we treat each other fairly and with respect, recognising everyone as an individual.
Progression is something we value and we will ensure that when you join us, you have a clearly defined development path, supported by regular reviews, training, and ongoing support to enable you to be the best you can be.
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