Main area: Infection Prevention Secretary
Grade Band: 4
Contract: Permanent
Hours: Part time - 30 hours per week (Monday - Friday)
Job ref: 279-6610928-NOV24
Employer: University Hospitals Sussex NHS Foundation Trust
Employer type: NHS
Site: Worthing Hospital
Town: Worthing
Salary: £26,530 - £29,114 Per annum pro rata
Salary period: Yearly
Closing: 10/12/2024 23:59
Infection Prevention and Control Team Administrator/Secretary
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, ambition, and values that have embodied the NHS for over 70 years.
Our hard-working, talented, and dedicated people work together towards a common goal – to always put our Patient First. In fact, our mission is summed up by our ‘where better never stops’ motto, and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs.
Job overview
The Trust's Infection Prevention and Control service is seeking a proactive, dynamic team player with excellent communication and IT skills. The successful candidate must possess proficient IT and organisational skills, together with administrative experience. You will be working in a team of very supportive, committed, and talented people.
Main duties of the job
* Support the Corporate Director of IPC, Infection Control Doctor, and Deputy Director of IPC with personal administration.
* Provide administrative/secretarial support to the Infection Prevention and Control Team (IPCT).
* Assist with data collection and analysis required as part of the national Infection Control agenda (full training will be given).
* Set up and manage invitations, minutes, and papers for agreed meetings, including robust and clear action outputs and timely circulation.
* Assist with the coordination of audit activity and presentation of audit reports, according to the needs of the service.
Detailed job description and main responsibilities
* Manage incoming requests including telephone, email, and face-to-face communications. Respond and escalate these requests in an appropriate format.
* Communicate information which may be of a complicated or sensitive nature to staff and other departments.
* Build a good rapport with internal and external stakeholders to make arrangements for meetings, events, and workshops.
* Arrange meetings, issue agendas, take minutes, type and distribute minutes and reports.
* Organise appropriate rooms, materials, and tools to effectively run the IPC service.
* Produce spreadsheets and audit information as required.
* Produce educational presentations and policy updates as directed by the Infection Prevention and Control Team.
* Enter surveillance data into relevant databases as required.
* Word processing of reports and letters from manuscript or audio using Microsoft Office software products.
Person specification
Experience/Qualifications
* 5 GCSEs including English & Maths or equivalent.
* Demonstrable experience of working in an administrative role at a high level of competence.
* Knowledge and experience of secretarial function software programmes.
* Experience of working in a healthcare organisation.
Skills
* Able to multitask, organise, and manage responsibilities with referral to senior staff when required in a timely and efficient manner.
* Able to participate in the production and presentation of audit data.
People Management & Development
* Experience and evidence of building strong working relationships.
* Supervise/train new peer staff.
Equality, Diversity & Inclusion
* Evidence of having championed diversity in previous roles (as appropriate to role).
* Evidence of having undertaken own development to improve understanding of equalities issues.
Important information for applicants
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for those that meet the Visa and Immigration eligibility criteria.
Closing adverts early: Please apply as early as you're able for this role. In the event of exceptional interest, we may close adverts earlier than specified.
Further Information
For help with the application process for non-medical vacancies only, please contact the Resourcing Team by Email: uhsussex.non-medicalvacancies@nhs.net
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Name: Sharon Reed
Job title: Deputy Director Infection Prevention and Control
Email address: sharon.reed1@nhs.net
Telephone number: 07342 075093
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