Main area: Administration - Corporate Services
Grade Band: 3
Contract: Fixed term - 15 months (Hybrid Working Contract: Open to flexible working)
Hours: 37.5 hours per week
Job ref: 350-TWS6856909
Site: Hollins Park House
Town: Winwick
Salary: £24,071 - £25,674 pro rata, per annum
Salary period: Yearly
Closing: 29/12/2024 23:59
Mersey Care NHS Foundation Trust celebrates diversity and promotes equal opportunities; we are committed to challenging and eliminating racism and other forms of discrimination and advancing and promoting equality of opportunity in the provision of services and creating an inclusive environment for all employees. We believe that everyone has the right to be treated with dignity and respect.
We take positive action to support disadvantaged groups and also particularly encourage applications from ethnic minorities, disabled and LGBTQIA+ people that are under-represented in our workforce. Furthermore, we welcome applications from reservists and ex-armed forces personnel as we recognise the benefits of the values, skills, training and experience that they bring to their work with us. We encourage all applicants to share their equality information with us.
Job overview
An exciting opportunity has arisen to work within Mersey Care’s Organisational Effectiveness team. We are looking for a new team administrator who understands the impact an Organisational Effectiveness/Development (OD) team can have when the work is done well across an organisation.
The post holder will be responsible for supporting key administrative activities across our People Plan workstreams including areas such as Leadership, Culture, Engagement, Belonging, Anti-Racism and Team Health.
Main duties of the job
The successful candidate will be responsible for supporting key administrative tasks within our Leadership Workstream as well as other areas of our People Plan. This will include the following:
* Act as a point of contact for the OE Team, responding to email queries and signposting/escalating appropriately.
* Maintain and update a variety of relevant databases.
* Assist OE Practitioners with room bookings for meetings and events as required.
* Prepare and issue agendas and associated papers for meetings, taking meeting notes and updating action trackers.
* Support the organisation and technical delivery of seminars and workshops as required.
Detailed job description and main responsibilities
* Act as a point of contact for the OE Team, liaising with colleagues and other stakeholders to ensure effective working relationships are maintained.
* Maintain and update a variety of databases relevant to the OE Team.
* Provide accurate, well-presented word processing documents using Microsoft Office packages.
* Diary Management, including arranging and organising meetings.
* Process incoming correspondence and draft routine business correspondence.
* Co-ordinate meetings and events as required.
* Prepare and issue agendas and associated papers for meetings.
* Ensure effective follow-up of actions from meetings.
* Assist in the preparation and production of reports and presentation packages.
* Support the organisation of conferences, seminars, and workshops as required.
* Maintain filing systems to ensure effective retrieval of information.
* Proactively develop and improve administrative processes.
Person specification
Knowledge / Experience
* Use of Microsoft Packages
* Experience of working in an office environment
* Experience of arranging meetings and taking minutes
* Experience of working within the NHS or related healthcare experience
Qualifications
* Educated to GCSE standard
* NVQ 3 Business Administration
Skills
* Excellent customer care awareness skills
* Good verbal and written communication skills
* Good interpersonal and organisational skills
* Ability to prioritise own workload and work to defined timescales
* Ability to work on own initiative
Values
* Accountability
* Support
* High professional standards
* Responsive to service users
* Transparency and honesty
Please ensure you check the email account from which you apply for all correspondence. Only those applicants who demonstrate clearly how they meet our person specification will be shortlisted for interview.
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