Assumes the duties and responsibilities of the tax office in the absence of the Tax Collector.
Examples of Essential Duties:
1. Coordinates the preparation and processing of Real Estate, Motor Vehicle and Personal Property taxes within the automated collection system.
2. Works closely with the Town Clerk, Assessor, and First Selectman’s Office to assure timely receipt and processing of information.
3. Assures that appropriate accounting controls are maintained.
4. Supervises the receipt, reconciliation and deposits of collections on a daily, weekly, or monthly basis. Submits regular deposit and reconciliation reports to the Treasurer.
5. Organizes and maintains a records system to include: receipts and deposits, liens, corrections, adjustments, overpayments, reports and audits.
6. Initiates collection procedures, including providing reports to the collection agency and sending follow-up demands and lien notices. Files property liens and lien releases on land records as required. Confers with delinquent taxpayers to arrange payment plans. Initiates enforcement procedures as required. Confers with Town Attorney on collection and related matters.
7. Reports delinquent motor vehicle taxpayers to state Motor Vehicle Department on a regular basis. Provides specialized reports such as motor vehicle “take-offs” and “put-ons” to the state Motor Vehicle Department.
8. Reconciles Rate Book with Assessor’s Abstract annually. Regularly reviews collection policies and procedures to assure operating efficiency.
9. Prepares monthly reports on real, personal, and automobile taxes collected. Prepares quarterly activity reports and year-end reports.
10. Prepares statistical reports for the First Selectman and the Board of Finance upon request.
11. Prepares annual reports for the State of Connecticut Office of Policy and Management, and for the Town’s independent auditors.
12. Recommends annual operating budget for office and administers approved budget. Maintains inventory of office supplies and materials.
13. Must possess the ability to provide a high-level of customer service to the public and to effectively interact with co-workers.
Job Location
203 Middlesex Avenue, Chester, CT. Please email taxcollector@chesterct.org if interested.
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