Job summary Are you an exceptional organiser with a proactive, 'can-do' attitude? Are you an excellent communicator who thrives in a team environment, supporting others to achieve their goals? Do you relish the opportunity to put your skills to the test and take on a new challenge? If this sounds like you, we have an exciting opportunity We are seeking a self-motivated, dynamic, and highly organised individual to join our team as the Divisional Quality and Safety Coordinator and PA to the Divisional Director of Nursing. This key role involves providing high-level diary management, administrative, and planning support across the Division of Surgery and Cancer. We are looking for a dependable and adaptable professional who excels in a fast-paced environment. Flexibility, approachability, and the ability to respond to the changing needs of the division are essential to succeed in this demanding yet rewarding position. The ideal candidate will have: Strong knowledge and experience with Microsoft Office. The ability to work under pressure while maintaining a high standard of work. Excellent written and verbal communication skills. Exceptional organisational and time management abilities to effectively prioritise and balance the demands of a dynamic department. If you're ready to bring energy, reliability, and a passion for excellence to this role, we'd love to hear from you Main duties of the job The post holder will be responsible for creating, managing and maintaining clinical databases and management of their processes through the system. The post holder will be responsible for monitoring progress against key targets for the Divisional Quality & Safety portfolio. The post holder will have broad knowledge and experience and will use their reasoning, intellect and judgement to manage their workload, make decisions and proactively deal with issues independently. The post holder will have broad knowledge and experience and will use their reasoning, intellect and judgement to manage their workload, make decisions and proactively deal with issues independently. About us At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care. Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You'll get an experience like no other and will fast forward your career. Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities. We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part time or job share. Please talk to us at interview. Date posted 27 January 2025 Pay scheme Agenda for change Band Band 6 Salary £44,806 to £53,134 a year pa inclusive Contract Permanent Working pattern Full-time Reference number 290-SCCS-1815 Job locations St Mary's Hospital London W2 1NY Job description Job responsibilities The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert. Job description Job responsibilities The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert. Person Specification Education/ Qualifications Essential Educated to degree level or diploma level Experience of reporting to a senior level in a specialist area, for example healthcare Co-ordinating change management in health services. Desirable Project qualification e.g. Prince 2 or equivalent Knowledge of reporting methodologies. Knowledge of quality improvement methodologies Experience/Skills Essential Ability to use DATIX and risk register systems Able to manage own workload, working to tight and often changing timescales. Ability to plan and organise a broad range of complex activities and adjust plans where necessary. Ability to draw together a range of disparate and complex information in order to identify options and make decisions. Desirable Able to propose improvements to procedures outside of own working area Person Specification Education/ Qualifications Essential Educated to degree level or diploma level Experience of reporting to a senior level in a specialist area, for example healthcare Co-ordinating change management in health services. Desirable Project qualification e.g. Prince 2 or equivalent Knowledge of reporting methodologies. Knowledge of quality improvement methodologies Experience/Skills Essential Ability to use DATIX and risk register systems Able to manage own workload, working to tight and often changing timescales. Ability to plan and organise a broad range of complex activities and adjust plans where necessary. Ability to draw together a range of disparate and complex information in order to identify options and make decisions. Desirable Able to propose improvements to procedures outside of own working area Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Imperial College Healthcare NHS Trust Address St Mary's Hospital London W2 1NY Employer's website https://www.imperial.nhs.uk/ (Opens in a new tab)