Job Description
Summary:
The PMO Coordinator is responsible for a broad work scope within the Project Management Office and will interact with multiple disciplines across the business to support efficient processes and continual improvement within the business unit. This is a key role within the PMO.
The development purpose of this role is to establish a foundation of business competency across departments to include cross-functional teamwork and dynamic communication.
Essential Duties and Responsibilities:
* Coordinates workflows in a fast-paced dynamic environment
* Develops internal and external reports with key inputs from multiple disciplines
* Performs audits on project files to ensure continuity across multiple projects
* Collaborates with internal stakeholders to identify and capture change
* Organizes lessons learned sessions and ensures key items are disseminated across the business
* Develops presentations that represent key business communications, strategies, plans, information, across multi-disciplined functions
* Reviews, collects, categorizes, subcontractor submittals, vendor documentation and submittals, project documents
* Tracks internal deliverables and escalates to the appropriate discipline when required
* Tracks sensitive and confidential documents throughout the approvals process, acts as a facilitator to resolve issues or discrepancies
* Raises requisitions for key resources
* Coordinates training materials and facilitates planned events to deliver the information to various groups
* Facilitates onboarding process and supports continual development of processes and rollout of key initiatives as required
* Drafts processes and procedures, forms, and implements across multi-disciplined resources
Skills:
* Communication - Clear written and verbal interactions with others in the workplace. The ability to articulate plans, directions and schedules is important in strong communication skills.
* Problem Solving - Identifying inefficient areas and resolving those issues quickly and effectively.
* Time Management - Planning and exercising conscious control of time spent on specific activities, especially to increase effectiveness, efficiency, and productivity.
* Detail Oriented - Analyzes complex plans, procedures, and ensures all details are covered throughout the planning and execution stages.
* Strong computer skills – Microsoft office suite, ERP’s, Adobe,
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