Key Responsiblities Closing date for applications: 12 November 2024, 9:00 AM The management, coordination, development, implementation and reporting of installation of exhibition displays in Booth B on the Ground Floor and other exhibition installation projects, at Japan House London – to include: Booth B Planning the yearly programme of Ground Floor Booth B installations together with the Programming Team and the curatorial consultant team in Japan. Developing, planning and executing the installations in Booth B on the Ground Floor: organize loan agreements, insurance and shipping of installation contents from Japan and coordination of art handlers 3. Researching, developing and writing the necessary educational literature to accompany the installations, products and other activities, providing guidance and maintaining the Japan House brand. Preparing all banners and POP labels for exhibition displays in Booth B. Briefing the Marketing and Communications Team on information about the Booth B display exhibition. Providing Retail Team with timelines and detailed plans for Booth B installation including space available to place any related retail products. Research and prepare cost estimates, develop and successfully manage budgets and quality. Create and manage the production schedule of all design elements, fabrication, and installation requirements for displays. Ensure the accuracy of technical drawings. Work sustainably, including recycling and reusing materials where possible. Effectively working closely with creative partners and external consultants in Japan. Fully support the various needs of the programming team with regard to communication and coordination. Other Exhibition and Display Areas at Japan House London Provide essential and practical support to other exhibition installation projects as required. This includes the major exhibitions in the Gallery on the Lower Ground Floor. Planning, developing and executing the yearly programme for displays in the Library on the Lower Ground Floor Planning, developing and executing the yearly programme for displays in the Travel Information area on the Ground Floor Provide guidance in terms of exhibition design, construction and practical solutions to collaborators enabling them to realise their creative vision at Japan House London. Create and support the production schedule of design elements, fabrication, and installation requirements for exhibition displays and ensure work is properly organized and supervised to meet demanding exhibition deadlines. Technical and Logistical Work closely with internal teams (Programming team, Operations and Security team) and contractors, ensuring best quality of temporally building practices. Ensuring other technical and logistical needs of programmes and venue requirements are met, including OH&S and risk management Skills, Knowledge & Experience Essential Educated to degree level or equivalent qualification in a relevant field. At least 3 years’ professional experience in a similar role with responsibility for, administration, handling and logistics management of exhibition displays. Right to work in UK. Proven skills managing exhibition or retail display production and/or installation. Proven ability with art handling, art storage, packing, rigging and transportation. High level of proficiency in full MS Office suite. Exhibition object handling logistics, including packing standards, medium specificity and packing material. Use of CRM and other software systems. An understanding of Japan and Japanese cultures. Experience of working with or in Japan. Experience of working in an inter-cultural environment. Project Management experience. Budget management experience. International shipping management experience. Japanese language skills to native level. English language skills to professional level. Ability to translate effectively between English and Japanese. Desirable Additional training/courses completed in associated areas advantageous e.g. art handling, project management, IOSH, logistics. Working knowledge of Vectorworks, CAD or other drafting software. Knowledge of art/museum security systems and procedures. Proven professional experience with graphic design and installation construction. Exposure to sector (Interior Design, Architecture, Museum, Arts, NFP, Heritage or Tourism Development) preferred. Capabilities Japanese language and the ability to translate effectively between English and Japanese. Excellent written and spoken English. Ability to work within a project management methodology. Ability to work independently as well as collaboratively, working effectively and closely with, internal teams, creative partners and external consultants in Japan. Capable of understanding plans and technical specifications and working alongside craftspeople, artists, designers and curators while advising on issues related to design, build, Health and Safety. Motivated by carrying out and finishing tasks to high standard within tight deadlines. Excellent interpersonal and communication skills. Diplomatic problem-solving skills 5. Strong organizational, planning and time management skills. Ability to multi-task and prioritize work. Attention to detail and problem-solving skills. Able to influence people whilst maintaining tact and cultural sensitivity. Demonstrate Japan House London Values: Omotenashi, Integrity, Shared Passion, Cultivation and Open-ness. Work Environment Our aim is for a flexible approach to work locations, balancing regular on-site presence and remote working. Limited flexibility for remote working by agreement. Some duties will be carried out in Japan House London public spaces. Office is based at Japan House London, Kensington High Street. Full-time role of 40 hours per week, inclusive of after-hours project-related tasks (evenings and weekends). Outside of installation periods, standard working hours are 8 hours per day, 5 days per week, with core hours from 10am to 3pm. Requests for flexible working will be considered, please outline your request in your application. Benefits Generous holiday allowance – up to 36 days per year inclusive of public and bank holidays Group life insurance scheme Remote GP service Cycle to work scheme Employee discount for the Japan House Shop and Stand Discount platform for high street shops Access to perks and discounts local to Kensington High Street, London Personal learning budget About us At Japan House London we offer the opportunity to experience the best and latest from Japan. Located on London’s Kensington High Street, the experience we cultivate is an authentic encounter with Japan, engaging and surprising even the most knowledgeable guests. Presenting the very best of Japanese art, design, gastronomy, innovation, and technology, we work to deepen the visitor’s appreciation of all that Japan has to offer. At the same time, we cultivate our own understanding of Japan and Japanese cultures.