An Assistant Inventory Manager at the NHS plays a crucial role in ensuring the efficient management of medical supplies.
The post holder will deputies for the Senior Inventory manager and help support the Inventory management team leaders in the coordination of day-to-day replenishment schedules. Resolve Supply Chain and inventory management operational issues across the Trust.
Assist in the management of staff and resources to enable an efficient and effective replenishment team and provide support during busy periods.
Analyse inventory data to identify trends, forecast demand, and make recommendations for optimizing stock levels. Maintaining the inventory management system and processes to improve efficiency and reduce costs.
To forge and maintain close relations with end users to ensure high standard of service and availability.
Main duties of the job
1. Assist in monitoring and maintaining inventory levels.
2. Perform regular stock counts.
3. Identify discrepancies between physical counts and computer records.
4. Support the ordering of new inventory and ensure timely replenishment.
5. Coordinate with suppliers and vendors for timely delivery of goods.
6. Track and document received shipments and manage returns or safety withdrawals.
7. Ensure proper storage and organization of inventory in the warehouse or storage facility.
8. Implement efficient storage practices to maximize space and accessibility.
9. Maintain accurate and up-to-date inventory records.
10. Use inventory management software to track inventory levels, orders, and deliveries.
11. Generate reports on inventory status, trends, and forecasts.
12. Assist in analyzing inventory data to identify patterns and optimize inventory levels.
13. Ensure adherence to safety and regulatory requirements in inventory handling and storage.
14. Conduct regular audits to ensure compliance with company policies and procedures.
15. Address any safety concerns or hazards promptly.
16. Collaborate with other team members and departments to ensure smooth operations.
17. Provide guidance and support to the replenishment colleagues and other supply chain team related roles.
18. Assist in training new employees.
19. Assist in resolving inventory-related issues or discrepancies for internal and external customers.
20. Maintain clear and effective communication with customers regarding order status and availability.
About us
At Somerset NHS Foundation Trust, we're committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer:
* Flexible working options to help you balance work and life
* NHS pension scheme for long-term financial security
* Generous annual leave allowance to recharge and relax
* A strong focus on career development to help you grow and achieve your potential
Additionally, you'll gain access to our Blue Light Card, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work.
We are proud to foster a diverse, skilled, and inclusive workforce, and we encourage applications from all backgrounds.
Why Somerset? Somerset offers the perfect blend of idyllic countryside, outstanding areas of natural beauty, and breathtaking coastlines, with vibrant cities like Bristol, Bath, and Exeter just a short drive away - and only two hours to London.
The region is home to excellent educational facilities, and with affordable housing compared to other parts of the country, it's a great place to build both your career and your future.
Somerset truly has it all - the peaceful countryside and cosmopolitan city life, with something for everyone to enjoy.
Job responsibilities
1. Communication and Key Working Relationships
2. Planning and Organisation
3. Analytics
4. Responsibility for Patient / Client Care, Treatment & Therapy
5. Policy, Service, Research & Development Responsibility
6. Responsibility for Finance, Equipment & Other Resources
7. Responsibility for Supervision, Leadership & Management
8. Information Resources & Administrative Duties
9. Any Other Specific Tasks Required
Person Specification
Qualifications
* Degree level qualification or equivalent experience working in an inventory / replenishment management environment
* Level 3 qualifications in management or equivalent professional experience.
Experience
* Specialist knowledge inventory or supply chain / procurement systems and processes
* Good working knowledge of computer operating systems and software applications including MS Office applications (Word, Excel, PowerPoint)
* Customer Relationships and delivery of service improvements
* Understanding of NHS Policies and Strategies, including Data Protection and IM&T Security
* Experience working in a replenishment or supply chain environment.
* Experience of working in the NHS
* Working with staff to implement policies & procedures
* Ability to effectively translate data into simple reports or information to present to non-technical staff in a clear manner
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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