About Us
West Sussex County Council is a diverse organisation that provides services to more than 850,000 residents. As an employer we recognise that it is our employees that are central to everything we do. We aim to create a supportive and dynamic working environment where employees can achieve their full potential, achieve a healthy work-life balance and are rewarded for the work they do.
About The Job
Location: County Hall North, Horsham, with hybrid working opportunities available.
Salary: £25,584 - £25,992 per annum
Contract Type: Permanent
Working Pattern: Full Time - 37 hours per week
Reporting to a Team Leader, you will provide a customer focused and efficient administrative service, prioritising your daily tasks in accordance with team requirements and service objectives. A key component of this role will be minute taking at panels so experience in this area is essential. We are looking for a great team player who can build and maintain good working relationships and who can communicate well in English, both verbally and in writing. You will be organised, able to prioritise work and deliver on deadlines.
You will be responsible for delivering a range of administrative tasks to a high standard of quality within agreed timescales. These are likely to include tasks such as data entry, welcoming and signposting the public visiting council receptions, filing, arranging meetings and sending agendas, collating information, updating spreadsheets, ordering stationery, processing applications and updating council IT systems.
There is also regular note taking at complex (often sensitive and / or confidential) meetings, arranging large scale events and meetings, co-ordinating statutory panels, collating and presenting information in a clear format, preparing reports and agendas, producing accurate meeting minutes and spreadsheets, and updating council IT systems in order to support service delivery.
About you
To be successful in this role you will need to:
* Be a great team player who can build and maintain good working relationships and who can communicate well in English, both verbally and in writing.
* Be able to produce accurate meeting minutes, non-standard correspondence and reports as well as being able to process financial details and figures.
* Be organised, able to prioritise work and deliver on deadlines.
* Have excellent accuracy and attention to detail and have strong core administrative/office skills.
* Have excellent IT skills and have a good working knowledge of Microsoft Office Software.
* Be both adaptable and flexible, you will enjoy the challenge this role will give you to meet service needs, where you will be able to work well in changing situations and embrace new ways of working positively and effectively.
For more information on the Key Skills as well as the Qualifications and/or experience required, please refer to the relevant Job Description attached.
Rewards and Benefits
For a full list of the benefits offered to you as a West Sussex County Council employee you can find them on our Rewards and Benefits page.
Further Information
The reference number for this role is CAFHE05488 .
To apply, please follow the links below to upload your CV and Cover Letter. In your cover letter, please outline your motivations for applying and explaining the skills and experience you can bring to the role (please refer to the key skills) ensuring that any gaps in employment are covered in your CV.
Please ensure you have saved the job description attached to the main advert on our website as, once the job has closed, you may not have the opportunity to download again.
Equity, inclusion and accessibility is very important to West Sussex County Council. We welcome and encourage applications from everyone, as this helps us build a diverse and talented workforce, that reflects the communities we serve. We ensure our approach to recruitment is flexible and supportive to enable all applicants to be at their best and to ensure they have the best possible chance of success.
We operate a guaranteed interview scheme for applicants that have a disability, are a veteran or are a care leaver. More information can be found on our application help page.