Your New Job Title: Property Manager
Company: Inspired Property Management
Location: Leeds (requirement to attend the office in Doncaster once/twice a week)
Hours: 37.5
About this Role:
Based within our Inspired Property Management brand, your main duty will be to manage a portfolio of properties in and around the Leeds areas. You will be responsible for coordinating all the resources to effectively manage a portfolio of residential developments and deliver outstanding service to our customers. As the lead person for the portfolio, you will take ownership for all aspects of service delivery and control to provide an efficient and cost-effective management service, ensuring delivery within required standards and target timescales.
Job Purpose & Key Responsibilities:
1. To carry out various property management tasks as directed by the Operations Manager and/or Directors
2. Carry out regular full site inspections, completing reports, frequency to be dictated by Client requirements, including review of all health and safety and fire risks
3. Prepare accurate monthly reporting information for the Company and Clients
4. To be an ambassador for the company and its values
5. To carry out all duties in accordance with ARMA-Q guidelines and RICS code of practice
6. To assist IPM Ltd to implement company policies and procedures to an agreed standard
7. Ensure that company policies and procedures are consistently applied to required standards
8. Liaising with the Property Management support team regarding day-to-day maintenance of leasehold properties
9. Attend client meetings, including AGMs and Directors meetings which may take place in the evening where necessary
10. Manage the project management of Section 20 consultations, major internal and external works along with the relevant surveyor or professional consultant
11. Ensure effective communications with residents and clients, in a timely and diligent manner
12. Manage electronic data and emails and ensure all client files are updated
13. Dealing with email and telephone enquiries from lessees, subtenants, contractors, and clients
14. Ensure compliance with and enforcement of lease terms and statutory requirements
15. Sign off and approve invoices weekly
16. Produce service charge budgets including preparing reserve and capital expenditure reports for the forthcoming years
17. Oversee budget, year-end accounts and quarterly client statement process to ensure that timescales are met and review accounting information to ensure accuracy
18. Manage expenditure against budget throughout the financial year and produce financial reports as required to the Directors
19. Carry out regular site visits to ensure all buildings are in good order
20. Ensure insurance claims are being processed efficiently and correctly (in conjunction with the maintenance team)
21. Circulate information to residents concerning management issues
22. Ensure Health & Safety regulations are adhered to on all sites and that General and Fire risk assessment recommendations are implemented via maintenance
23. Continually update legal knowledge and understanding of relevant leasehold, Landlord and Tenant Act, Section 20 Notices and related lease restrictions and covenant issues
24. Review and agree all circular & client correspondence including newsletters ensuring that communication is regular and accurate
Must Have Skills:
1. Experience of residential block property management.
2. Knowledge of relevant legislation e.g. Landlord & Tenant Act, RICS Code etc.
3. Strong experience of budget management, financial control and delivering cost efficiency.
4. Good working knowledge of building management and repair projects.
5. Ability to inspect properties and provide accurate specifications.
6. Ability to assess quotations for minor works to ensure value for money and make recommendations for appointment of competent contractors.
7. Practical attitude with ability to make decisions on best approach from a technical perspective.
8. Excellent communication skills to include written and verbal presentations.
Fexco is an equal opportunities employer and is proud to foster a work environment where our people are supported and encouraged to be themselves. We welcome applicants of all backgrounds and sections of society and each application is given fair consideration.
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