South West Yorkshire Partnership NHS Trust
The Trust's Procurement Departmentseeks a dynamic Senior Buyer to join its management team. This role offers aunique opportunity to drive effective contract management, deliver exceptionalperformance services, and contribute to the Trust's cost-saving initiatives.
We're looking for a motivatedand experienced individual to contribute to the department's strategic goals.If you're passionate about procurement and ready to make a significant impact,this is the perfect opportunity for you.
All employees of the Trust are strongly encouraged to befully vaccinated against COVID-19 to protect patients.
We are aware that an increasing number of applicants areusing AI technology to generate responses on NHS Job application forms. We stronglydiscourage this and will conduct a thorough screening process before selectingcandidates to progress to the next stage. If you are using AI to enhance yourapplication, please disclose this in your NHS Jobs application form.
At the time of advertising,this role does not meet the minimum requirements (salary threshold oroccupational requirements) set by UKVisas and Immigration to sponsor candidates to work in the UK. For this reason,unfortunately we are unable to sponsor anyone on a visa for this role at thismoment in time.
Main duties of the job
Contribute to the development and implementationeffective procurement strategies to achieve cost savings and improveefficiency.
Manage the end-to-end procurement process,including sourcing, tendering, negotiation, and contract management.
Develop risk registers for the management ofstrategic contracts and generate and apply Key Performance Indicators tomeasure contractor and supplier performance.
Ensure that tender and quote responses are robustlyevaluated against a range of financial and non-financial criteria.
Build strong relationships with suppliers andstakeholders to ensure timely delivery of goods and services.
Contribute to the development and implementation ofeffective procurement strategies to achieve cost savings and improveefficiency.
Analyse markets and market trends and identifyopportunities to optimise procurement processes and efficiencies.
Provide advice, mentoring and support to members ofthe Procurement Department Buyers and Procurement Support Team.
Ensure compliance with NHS procurement policies andprocedures.
Contribute to the development and implementation ofprocurement projects.
What we're looking for:
A strong understanding of procurement principlesand practices.
Proven experience in a procurement role, preferablywithin the NHS or a similar healthcare setting.
Excellent negotiation and communication skills.
Strong analytical and problem-solving abilities.
A commitment to delivering high-quality servicesand achieving cost savings.
About us
Weare a specialist NHS Foundation Trust that provides community, mental healthand learning disability services for the people of Barnsley, Calderdale,Kirklees and Wakefield. We also provide low and medium secure services and arethe lead for the west Yorkshire secure provider collaborative.
Our mission isto help people reach their potential and live well in their communities, we do thisby providing high-quality care in the right place at the right time. We employstaff in both clinical and non-clinical services who work hard to make adifference to the lives of service users, families and carers.
We encourageand welcome applications from all protected characteristic groups, we valuediversity and want our workforce to be reflective of our communities.
Beinga foundation Trust means were accountable to ourmembers, who can have a say in how were run. Around 14,300 local people(including staff) are members of our Trust.
Joinus and you will be one of over 4,500 staff committed to supporting and improvingthe mental, physical and social needs of the thousands of people we meet andhelp each year.
Weare committedto safeguarding and promoting the welfare of children, young people andvulnerable adults and expects all colleagues and volunteers to share thiscommitment.
We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.
Job responsibilities
Responsible for theimplementation and maintenance of the Trusts corporate database of allcontracts, concession agreements, health care contracts and service levelagreements owned by South West Yorkshire Partnership NHS Foundation Trust.
To validate the integrity of allinformation entered onto the Atamis Contract Management Database System, andensure that E-Class Coding Structures, nomenclature conventions and contractvaluation rules are applied consistently.
To translate customer procurementrequirements into generic specifications suitable for competitive tendering andquotation purposes.
To ensure that tender and quote responsesare robustly evaluated against a range of financial and non-financial criteria.
To evaluate potential suppliers against arange of financial, statutory, capacity/quality criteria through the TrustseTendering system before shortlisting them to receive the Trusts offerdocumentation.
To monitor the performance of contracts andcontractors with budget holders/ heads of departments and against specificationto ensure that any issues of contract non-compliance or contract drift areidentified and resolved.
To develop risk registers for themanagement of strategic contracts, and through the Atamis system generate KeyPerformance Indicators against which the contractor performance can beassessed.
To represent the Procurement Department atcontract development and evaluation meetings.
Provide management reports to the Procurement departments management team, Financedepartment and the Trusts Head of Contracts on all contracts, and service levelagreements for appropriate dissemination within the team/Trust to ensure thatthey are renewed or terminated (as applicable) in a timely manner.
Liaise direct with Budget Holders to provideand collect appropriate contract information which includes costing, contractperformance, and contract renewal timetables ensuring that the renewal processis both timely and within budget.
Responsible for identifying suitableproducts for the Trusts eCatalogue system and leading both on their addition tothe catalogue, the overall maintenance / liaison role with the Trusts preferredeCatalogue provider and the communication of the new products to the Trustsbudget holders.
Person Specification
Experience
* Significant experience within the procurement discipline
* Have experience of drafting specifications and producing tender/quotation documents
* Have an understanding of Contract Law
* Understanding of the need for confidentiality
* Experience in the management of staff
* Working knowledge of ordering systems and procedures.
* Experience of computerised ordering systems.
* Experience of eTendering / eQuote systems
* Experience of using Microsoft Office Applications
* Awareness of Health & Safety qualifications
* International or European Computer Driving Licence (ICDL/ECDL).
* Experience of a contract database management system
Qualifications
* Possession of a diploma in Purchasing and Supply or a Degree
* Substantial progress towards the Chartered Institute of Purchasing and Supply (CIPS) qualification.
* Demonstrable knowledge of professional purchasing principles.
* In the absence of CIPS a good standard of general education with 5 GCSE passes at Grade C Level or above including Maths and English or NVQ 3 is required
* A minimum of five years previous experience working within a procurement environment or similar environment
* Full Driving licence
Physical Attributes
* Good physical health.
* Ability to work under pressure in delivering outputs to strict deadlines.
* The ability to use VDU equipment on a continuous basis.
* Smart appearance.
* Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Training.
* Evidence of further study and training in procurement related topics
Special Knowledge and Skills
* Able to act as representative of Department and promote positive image
* Ability to handle customer queries/complaints effectively
* Ability to negotiate the resolution of highly complex procurement issues
* Possess good negotiation and influencing skills.
* Good analytical and problem solving skills
* Ability to organise and prioritise own work
* Assertive and resilient
* Good organisational skills
* Previous customer care experience
* Good telephone manner
* Good interpersonal skills
* Confident and diplomatic oral and written communication skills.
* Team player
* Previous use of Oracle purchase order system, or NHS Supply Chain Logistics-on-line.
Personal Attributes
* Ability to work under pressure.
* Able to work on own initiative
* Enthusiastic/self-motivated.
* Flexible approach to work/adaptable.
* Smart appearance
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
South West Yorkshire Partnership NHS Trust
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