Job summary An exciting 3 months fixed term development opportunity has arisen within South Inpatient Services for two full time Medical Secretary's. We are looking for a competent and professional Medical Secretary's to be based at Rosewood, Hopewood Park, Ryhope, Sunderland. You will work with within an administration team to support the multi disciplinary Clinical team and Administration Manager. The post holder will be required to attend meetings both face to face and on TEAMS and take electronic minutes. The post holder will provide guidance and supervision to the admin team, support with training and provide cover when needed .The post holder will be required to co-ordinate administrative support services ensuring all systems and processes operate efficiently and accurately through a process of continuous improvement.The following core skills are required for the post: Support to the Clinical services and wider Clinical Management team Excellent diary management skills Demonstrate excellent organisational skills and experience Confident and competent in administration tasks including experience of minute taking and audio typing skills, taking live minutes. Experience working with software packages including Microsoft Word, Excel, Outlook, and Patient Information Systems (e.g. RiO) Main duties of the job The main duties are to provide a high quality secretarial service to our Doctors and clinicians. This will include covering MDT meetings, live typing of minutes, reports and letters, using digital dictation, discharge meetings, CPA's, arranging family meetings and keeping patient details up to date using the RIO system. There is a requirement to monitor consultant caseloads, take minutes, set up meetings and support the clinical team with the administration of the discharge process. This is a senior role within the administration team and the post holder would be required to assist the Administration Manager / Admin Team Lead with the day to day management of workflow within the service, to support and train administrative colleagues as required. Full training, mentorship and support will be provided. The successful applicant will also be given the opportunity to join our Bank Workforce where longer term work could be provided. Successful applicant will also be given the opportunity to apply for any upcoming substantive posts within CNTW. This is a fantastic development opportunity to join our outstanding Organisation. About us We aim to attract and retain a diverse, talented and committed workforce, who are caring and compassionate, and therefore able to meet the demands of the modern NHS now and in the future. In return we can offer a dynamic working environment in which to build a career. Date posted 16 January 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum Contract Fixed term Duration 3 months Working pattern Full-time Reference number 263-ICG24-081-HN-A Job locations Hopewood Park Hospital Hopewood Ryhope SR2 0NB Job description Job responsibilities Please find attached job description for full details. Advertising date : 16th January 2025 Closing date : 31stJanuary 2025 We welcome your application. Job description Job responsibilities Please find attached job description for full details. Advertising date : 16th January 2025 Closing date : 31stJanuary 2025 We welcome your application. Person Specification Education and Qualification Essential Educated to GCSE level RSA Level III/OCR3 in Text Processing/NVQ 3 in Business and Administration (including text preparation) plus knowledge acquired through further experience Knowledge and experience Essential working knowledge of microsoft applications Knowledge and understanding of relevant medical terminology Working knowledge of Patient Information Systems, e.g. RiO Desirable Working knowledge of CPA, Mental Health Act and Safeguarding documentation and procedures Experience in using stock ordering systems Skills and competencies Essential Minute taking skills Audio-typing skills. Excellent interpersonal and communication skills, both verbal and written Knowledge of NHS Procedures and Policies Desirable Shorthand skills Person Specification Education and Qualification Essential Educated to GCSE level RSA Level III/OCR3 in Text Processing/NVQ 3 in Business and Administration (including text preparation) plus knowledge acquired through further experience Knowledge and experience Essential working knowledge of microsoft applications Knowledge and understanding of relevant medical terminology Working knowledge of Patient Information Systems, e.g. RiO Desirable Working knowledge of CPA, Mental Health Act and Safeguarding documentation and procedures Experience in using stock ordering systems Skills and competencies Essential Minute taking skills Audio-typing skills. Excellent interpersonal and communication skills, both verbal and written Knowledge of NHS Procedures and Policies Desirable Shorthand skills Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Cumbria, Northumberland, Tyne and wear (CNTW) NHS Foundation Trust Address Hopewood Park Hospital Hopewood Ryhope SR2 0NB Employer's website https://www.cntw.nhs.uk/careers/ (Opens in a new tab)