Accelerating Life-Changing Solutions to Global Healthcare Challenges is the vision that unites us through a shared sense of purpose, whatever the role.
It speaks to the significant challenges that exist within global healthcare, and how we, as one team, can help to deliver better solutions and outcomes for our partners and for patients everywhere, sooner. Your job description outlines the important role and responsibilities that you own in achieving this vision.
Importantly too is how we go about living our vision. This is defined by the Prime mission:
Through a pioneering fusion of the finest expertise in science, strategy, evidence, technology and creativity we deliver the world-class outcomes that our global partners trust to achieve their goals.
It speaks to collaboration and to everyone's responsibility to bring together the diverse expertise that exist across our team to deliver world-class outcomes.
On this foundation, we have defined four core values, these represent the shared principles that guide our behaviors every day, whatever your role:
Be Brave, Be Human, Be Passionate, Be Exceptional.
At Prime these values are integral to who we are. They are there to guide you in your role and support you on your personal journey to success. They shape our culture and support us in achieving our vision together, as one global team.
Location
Can be located close to our London or Knutsford offices or remote.
The Role
The Payroll & Benefits Manager's role is a standalone position responsible for overseeing all aspects of payroll processing and benefits administration for UK (±250) and US (±55), mainly, with small payrolls/EOR in Europe/NZ. Ensuring compliance with relevant laws and regulations and maintaining accurate payroll and benefits records.
This role involves collaborating with other departments to ensure employees are paid accurately, receive their entitled benefits and have a seamless payroll and benefits experience.
Payroll processing
* Responsible for coordination and processing payroll for all UK, US & rest of the world (ROW). Working with ADP in UK, ADP Totalsource in US and other companies in ROW.
* Review payroll tracker information and verify payroll data for accuracy, hours worked, benefits, bonuses, deductions and taxes.
* Manage monthly variation and reconciliation process to ensure payroll data is accurate.
* Resolve any discrepancies or payroll-related issues promptly.
* Ensure accurate and timely distribution of electronic pay slips/ checks to employees.
Benefits Oversight
* Manage all employee benefits in the UK, including pensions, private medical insurance, and other company-provided benefits.
* Work closely with third-party providers in UK to oversee benefits, renewals, and contributions.
* Partner with ADP Totalsource to oversee US benefits, including managing the annual US benefits enrollment process.
* Point of contact for any employee benefits queries.
* Ensure compliance with benefits-related legislation in the UK and US.
* Ensure compliance with UK pension auto-enrollment requirements and US 401(k) plan administration.
* Collaborate with Finance & People & Culture teams to track employer and employee contributions.
Compliance and reporting
* Prepare and submit payroll information and the production of monthly HR salary documentation to be used by the Finance Department and/or external payroll service(s).
* Stay up to date with government (federal, state or local) regulations in payroll countries.
* Ensure compliance with payroll, including tax requirements in relevant countries, tax withholding, reporting, payments, workers compensation.
* Prepare and submit payroll-related reports to relevant government agencies.
Pension/401k processing
* Processing employee retirement plans, other deductions and monthly invoicing process.
* Coordinate with providers and retirement plan administrators to ensure accurate and timely contributions.
* Management of cyclical pension re-enrolment process in UK.
* Completion of 401k annual compliance report.
Record keeping and documentation
* Maintain accurate and confidential payroll records.
* Respond to ONS survey questionnaires in a timely manner.
* Working with the Finance team and ADP US to prepare and distribute annual employee tax documents such as P60s and P11Ds and W-2s and 1099s.
Process improvement
* Identify opportunities to streamline and improve payroll process for efficiency and accuracy.
* Implement best practices and technologies to enhance payroll operations.
Communication and support
* Point of contact for payroll-and benefit related inquiries from employees.
* Collaborate with the People & Culture team to ensure accurate employee data and resolve any personnel issues that may affect payroll or benefits.
* Provide the interface with our Finance Department and/or external payroll service(s) and liaising with them on all staff and partner matters in conjunction with the People & Culture Business Partner.
Auditing and reconciliation
* Conduct periodic audits and monthly reconciliations of payroll data to ensure accuracy. Undertake a payroll code and data audit annually.
* Investigate and resolve discrepancies or irregularities in payroll and benefits records.
Requirements
* Bachelor's degree in finance, accounting, human resources, or relevant field (preferred).
* CIPP qualification desirable not essential.
* Several years of experience in payroll processing and management in UK and US essential, Europe desirable.
* In-depth knowledge of payroll laws, regulations and best practices.
* Proficiency in payroll software and related tools.
* Advanced in Excel.
* Strong attention to detail and accuracy.
* Strong numerical and problem solving skills.
* Excellent communication and interpersonal skills both written and verbal.
* Confident individual with proactive attitude.
* A self-starter, able to demonstrate high levels of initiative and motivation.
* Strong problem-solving and analytical skills.
* Strong team player.
* A good working knowledge of Microsoft applications and HR platforms.
Benefits
* 33 days annual leave (pro rata).
* Birthday Day off.
* 5% pension contribution.
* Private medical health insurance.
* WORKsmart - Flexibility around core working hours.
* Hybrid Working.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Human Resources
Industries
IT Services and IT Consulting
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