1. Edinburgh
2. Hybrid
About Our Client
A leading professional firm
Job Description
3. Maintaining appropriate tools, systems and processes throughout the life cycle of a programme or event to support their effective delivery
4. Scheduling and organising event/programme related meetings, generating agendas, maintaining and distributing meeting minutes where required and capturing actions without guidance
5. Liaising as appropriate with counter-parts in key partner organisations and with speakers, including organising travel and monitoring expenses where appropriate
6. Assisting in the drafting, formatting, and checking of event & programme documentation including invitations, programme brochures, online event advertisements and news articles
7. Producing and keeping up to date our events database
8. Monitoring expenditure on events
9. Typing up documents, proposals and preparing other client documents
10. Extensive diary management
11. Meet and greet clients and candidates visiting the office, including preparing tea/coffee for meetings and arranging in-house catering as required
12. Acknowledging and logging speculative files
13. Answering the phone/taking and forwarding messages
14. Using and upkeeping our database system in line with GDPR and company guidelines
15. Other general administration and secretarial support
The Successful Applicant
16. be collegiate, reliable and able to work to tight and short notice deadlines and be able to roll your sleeves up and help out as necessary within the team
17. have a keen eye for detail to ensure all tasks are completed correctly without mistakes
18. be data savvy and organised - quick with data and numbers
19. be a good communicator, both verbally and written
20. be able to work in a multi-disciplinary, dynamic and pacey environment
21. be good at multi-tasking, well organised and be able to cope with ambiguity/have the ability to pivot quickly
22. enjoy working independently and as part of a team and be able to manage/prioritise workload while keeping everyone up to date on progress
23. be willing to learn and help others to learn
24. have strong experience in Microsoft Office applications particularly word and excel
What's on Offer
Excellent benefitsHybrid workingBonus Much more!