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Employer: 279 University Hospitals Sussex NHS Foundation Trust
Employer type: NHS
Site: Worthing hospital / Trustwide
Town: Worthing
Salary: £37,338 - £44,962 per annum
Salary period: Yearly
Closing: 22/04/2025 23:59
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, ambition, and values that have embodied the NHS for over 70 years.
Our hard-working, talented, and dedicated people work together towards a common goal – to always put our Patient First. In fact, our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work-life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching, and training so that we can be the best that we can be. From the moment you start with us and throughout your career, we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
We are seeking a highly motivated and experienced Site Medical Education Manager (MEM) to join our Medical Education team. This pivotal role ensures the effective coordination and delivery of postgraduate medical education, supporting trainees, faculty, and Site Directors of Medical Education (DMEs).
As a key leader in medical education, you will oversee training governance, faculty development, and compliance with GMC, NHSE, and Royal College standards. You will manage key educational workstreams, ensure high-quality training delivery, and provide vital support for medical trainees and supervisors.
This role requires strong leadership, organisational, and stakeholder management skills, with the ability to navigate complex educational frameworks and drive service improvements. If you are passionate about shaping the future of medical training, we encourage you to apply and be part of a team committed to excellence in postgraduate education.
Main duties of the job
This is a Medical Education Manager (WASH) post with a lead Trust workstream. Working with the Director of Medical Education, Educational Leads, and Medical Education and Integrated Education Senior Team to ensure the Trust meets its contractual requirements and maintains a supportive learning environment for medical trainees. Responsible for the overall coordination of the medical education programmes ensuring the effective delivery of education and training and related requirements to the highest quality and in line with the requirements of the Trust, GMC, NHS England, and the Royal Medical Colleges.
To set up, where applicable, and maintain effective and efficient systems and processes; ensuring the Site complies with the Educational Governance and corporate Governance frameworks for both the Trust and the external bodies. The post holder is responsible for ensuring that the medical education resources/facilities are fully utilised. Responsible for supervision of the site-based Medical Education Team.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching, and training so that we can be the best that we can be. From the moment you start with us and throughout your career, we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Detailed job description and main responsibilities
Key Responsibilities:
Responsible for the overall coordination of the medical education programmes at the site, including postgraduate and faculty development. To manage the local delivery of the medical education programmes ensuring that the resources available are fully utilised in the provision of the medical education programmes. Responsible for a key lead Trust-wide workstream.
About You: We’re looking for a proactive and organised individual with strong leadership and management skills, alongside experience in medical education or a related field. You will be confident in overseeing complex programmes, working across multi-disciplinary teams, and ensuring compliance with key regulatory standards.
Main Duties and Responsibilities - full details can be found in the Job Description
Responsible for the overall coordination of the student medical education programmes at the site, including postgraduate and faculty development. To manage the local delivery of the student medical education programmes ensuring that the resources available are fully utilised in the provision of the medical education programmes. Responsible for the lead Trust-wide workstream.
Working closely with the Director and Site Director of Medical Education (DME/Site DME), the Foundation Training Programme Directors (FTPD), GP Specialty Training Programme Directors (TPD), and the wider Integrated Education Department to ensure trainees and students are supported during their time with the Trust and they are aware of the Medical Education Team and the services provided.
To review, interpret, and implement policies, procedures, and protocols to ensure good practice for the delivery of medical education; provide specialist knowledge to the Site team and wider faculty. Assist in work streams and project implementation including monitoring, evaluation, and adjustment of protocols and procedures as directed.
Work closely with the other site MEMs, sharing good practice and lessons learned to develop Medical Education across the Trust. To develop networks with other MEMs, external to the Trust, to seek ideas for innovation, overcome challenges, and share good practice.
To take a pan-Trust lead on one or more UHSx educational workstreams. Working in conjunction with colleagues across the Trust to ensure the workstream(s) is delivered effectively and efficiently and that compliance with the Trust's Statutory and Mandatory policy is appropriately recorded. To work with the Divisions to identify local leads if necessary. Ensure robust streamlined processes are in place across all sites.
To manage the relationships with external personnel associated with the training of postgraduate doctors; this includes the Commissioners, the Foundation School, Royal Colleges, the GMC, and the providers of commissioned programmes.
Staff Management and Leadership
To provide supervision and line management of the Medical Education Operational managers at the site – including overall supervision, quality and performance, leave, appraisal, personal development, and disciplinary matters. Support Operational Managers with their line management of the administrative staff at the site.
The post holder will ensure all aspects of the Department run efficiently and effectively, including participation in the recruitment, selection, and induction of staff, including temporary cover.
To manage the training and development of staff to ensure that cover is available for all areas; liaising with the other site MEMs and the Medical Education Team to enable cross-site cover as and when required.
Educational Governance
Working closely with the site DME and Risk Managers to ensure that SI reporting is appropriately recorded at a Trust level and to the Postgraduate Dean.
Responsible for working with Medical Workforce to ensure all educator posts and vacancies are identified, and departments and educational leads are aware of their medical workforce. Work with the Quality Manager and site MEMs to ensure that the Trust maintains a high level of response rate to the GMC National Surveys.
To ensure the Site supports the quality assurance processes of the Commissioners, including Annual Quality Visits, regulatory visits, and visits of concern and any follow-up action as required.
Responsible for managing and maintaining a database for all trainers on-site and liaising with appropriate teams for updates and reports as required. Working closely with the site DME and UG DME to ensure the site meets the requirements of the GMC Standard for Recognition and Accreditation of Trainers.
In liaison with the Medical Education Team and site DME to provide training activities for faculty development, ensuring that external training provision is made available to faculty.
Meetings and committees
The post holder is responsible for ensuring the effective management, or appropriate delegation to colleagues, of the annual programme of meetings, including the timely distribution of papers.
Attend the weekly MEM Senior Team Meeting and ensure regular local team meetings take place to disseminate information and pick up questions from the team.
Where appropriate represent the Trust at external meetings and groups and bring back key messages for dissemination to the wider team.
Person specification
Experience/qualifications
* Degree-level education or equivalent training and experience.
* Proven track record of administrative and management experience in a complex environment.
* Supervision and line management of staff
* Experience working with internal and external commissioners of programmes
* Data collection and spreadsheet management experience
* Ability to streamline processes and initiate and implement change and improvements
* Worked within medical education or integrated education
* Worked for NHS or healthcare setting
* Experience working with clinical/management/administration systems within the NHS.
Equality, Diversity & Inclusion
* Evidence of having championed diversity in previous roles (as appropriate to role)
* Evidence of having undertaken own development to improve understanding of equalities issues
Important information for applicants:
Please note, the use of AI-generated applications will be closely monitored. It is at the manager's discretion to reject your application if they feel the majority has been created through the use of AI tools.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigration eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications.
Further Information
For help with the application process for Nursing vacancies, please email uhsussex.nursingteam@nhs.net.
For help with the application process for Non-Nursing vacancies, please email uhsussex.nonnursingteam@nhs.net.
Employer certification / accreditation badges
Name: Sam Vaughan Job title: Lead for Postgraduate Education Core, Higher & GP Email address: Sam.Vaughan1@nhs.net Telephone number: 01903 205111 Additional information: Please look at our PGME website for more info: www.pgme.info
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