Summary
This brilliant role is part of the Legal & Compliance team and will be supporting the Company Secretarial Manager. The team has 8 people and both the team and the company have a very friendly culture where people are happy to help each other succeed!
Annual wage
£15,652 a year
Training course
Business administrator (level 3)
Hours
Monday to Friday, from 9:00am to 5:00pm (1 hour break for lunch).
35 hours a week
Possible start date
Monday 3 March
Duration
1 year 4 months
Positions available
1
Work
As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.
What you’ll do at work
The legal team is seeking a new administration assistant who can work both independently and as part of a team. The ideal candidate should be proactive, enthusiastic, and capable of creating solutions to issues that may arise. They must be able to prioritise tasks, meet delivery targets, and work within tight timescales. Excellent communication skills are essential, as the role involves regular interaction with various people within the business
Duties include:
* Handle and sort received post.
* Obtain wet ink signatures from directors and manage electronic signature requests.
* Be the main point of contact within the department for any arising issues.
* Scan and file documents electronically, maintaining current files.
* Raise and manage Purchase Orders (POs) and prepare bank transfer requests, including confirming bank details with solicitors
* Introduce and implement an electronic copy deed system ("New System") as part of spatial portal records.
* Liaise with teams across the business to transition existing electronic records into the New System.
* Implement electronic scanning of deeds and documents into the New System, including collating and manually scanning existing documents.
* Respond to internal and external requests for deeds and information, support Legal and GIS teams with Land Registry title enquiries, and assist with investigations into missing documents and title queries
Company Benefits:
* Discretionary Bonus Scheme
* 25 Days Holiday + Bank Holidays
* Company Pension
* Healthcare Cash Plan - healthcare cash plan provides reimbursement towards your everyday healthcare costs such as dental & optical
* Annual Cycle to Work Scheme & many more wellbeing initiatives!
Where you’ll work
Venus Building 1 Old Park Lane
Traffordcity
Manchester
M41 7HA
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
College or training organisation
DAMAR LIMITED
Your training course
Business administrator (level 3)
Equal to A level
Course contents
* Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
* Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
* Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
* Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
* Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
* Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
* Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
* Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
* Business Administration Level 3 apprenticeship standard
Requirements
Essential qualifications
GCSE in:
* 5 x GCSE including English and maths (grade 4/C and above)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
* Communication skills
* Organisation skills
* Team working
* Initiative
Other requirements
Damar is committed to safeguarding and promoting the welfare of our apprentices and expects our employer partners to share this commitment and to take appropriate steps to ensure that learning takes place in a safe, healthy and supportive environment.