Key Responsibilities:
1. Financial Operations & Systems Management
Manage and oversee the day-to-day financial operations of the company. Ensure accurate and timely processing of sales invoices, purchase invoices, and payments using Promotional Office and Sage 50 Desktop systems. Reconcile the ERP and accounts system and make necessary corrections as required.
2. Invoice Discounting & Sales Ledger Management
Oversee the uploading of sales ledger movements for invoice discounting. Maintain and reconcile the sales ledger. Ensure that funds available are drawn down efficiently.
3. Supplier Payments & Purchases
Monitor and reconcile supplier balances to supplier statements monthly. Handle the monthly supplier payment runs for approval by the directors, and process ad-hoc payments as required. Manage credit card purchases, ensuring correct VAT treatment, and enter them into Sage on a monthly basis.
4. Wages & Payroll Liaison
Maintain accurate records for weekly payroll (for 63 staff) and monthly payroll (for directors and new financial controller). Ensure hours worked are summarised from manual clock-in/out cards and provide information to external payroll provider. Liaise with external payroll providers, providing the necessary data and resolving any queries. Ensure accurate records for wage deductions, such as cash health plan contributions and pension deductions, for timely payment.
5. Bank Reconciliation
Reconcile the company’s GBP, EUR, and USD bank accounts to Sage throughout the month.
6. Tax & Compliance
Assist the company’s external accountants with the preparation of the quarterly VAT returns and ensure timely payment of any VAT due. Manage PAYE payments to HMRC each month.
7. Liaison with External Accountants
Compile and provide necessary financial information to the company’s accountants. Assist with management accounts preparation by collaborating with the external accountants (this will exclude the preparation of management accounts themselves, as this will be handled externally). Provide any documentation or clarification needed by the external accountants in a timely manner.
Skills and Qualifications:
* Proven experience in financial operations, preferably in a financial controller or similar role.
* Proficiency in Sage 50 and familiarity with invoice discounting systems.
* Strong attention to detail and organisational skills.
* Ability to manage multiple tasks and meet deadlines.
* Effective communication skills for liaising with internal staff and external stakeholders (e.g., accountants, payroll providers).
* Minimum AAT qualified or equivalent.
Job Types: Full-time, Permanent
Pay: £40,000.00-£45,000.00 per year
Experience:
* Sage: 3 years (required)
Licence/Certification:
* AAT (required)
Work Location: In person
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