Office Coordinator
Location: CITB, Peterborough (5 days a week)
Salary: £24,000 - £29,000 (Target salary of £27,000)
Job Role: Ensure that reception and office management services are provided to the CITB Head Office, be the key coordinator regarding the use of our London office and assist the line manager in wider estates, facilities and fleet coordinator duties as required. This role will require you to attend the Peterborough office 5 days a week and is not suitable for Hybrid working.
Key Responsibilities and Accountabilities:
1. Provide professional reception services for staff and visitors, ensuring the smooth running of offices and conferencing facilities.
2. Manage security access, ensuring all electronic security passes/tags are issued and reporting faults on Access Card systems.
3. Ensure conference facilities are clear and well-presented, offering technical support for audio-visual services.
4. Order and receive catering for external meetings, supplying tea/coffee and water as needed.
5. Maintain and order appropriate levels of catering and stationery supplies within the budget controlled by the Line Manager.
6. Manage office facilities and services, reporting maintenance and breakdown issues in a timely manner.
7. Act as the point of contact for health and safety concerns and serve as the primary Fire Marshal and First Aider for the Peterborough office.
8. Provide coordinator support to the Head of Estates, Facilities and Fleet Management.
Knowledge and Experience:
Essential:
1. Educated to A Level standard or equivalent experience.
2. Customer-focused approach with attention to detail.
3. Competent verbal and written communication skills.
4. Adaptability and problem-solving skills.
5. Highly self-motivated with a positive attitude towards work.
6. Proven experience using Microsoft Office applications.
7. Excellent organisational and prioritisation skills.
Desirable:
1. Experience in a hospitality/reception background.
2. Knowledge of Health and Safety Legislation.
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