This recruitment is only open to internal King County employees. This Special Duty Assignment is anticipated to last until October 10, 2025, with the possibility of extension.
The King County Road Services Division is seeking an Administrative Specialist III to provide essential support and office management for the Maintenance Section. This role involves close collaboration with payroll staff, section and unit managers, and maintenance personnel, while managing diverse administrative and coordination responsibilities with efficiency and precision. If you are detail-oriented, organized and thrive working under tight deadlines, we encourage you to apply! This is a fantastic opportunity to join the Road Services team and positively impact our community!
Our commitment to Equity, Racial and Social Justice
The Department of Local Services is deeply dedicated to fostering Equity, Racial and Social Justice in every aspect of our work. Our commitment to “True North” values ensures every person has the opportunity to thrive and reach their full potential and forms the core of our mission and purpose. Our pledge is to cultivate, embrace, and celebrate the distinct experiences, viewpoints, and perspectives of our people, partners, and the communities we serve. Through this work, we dismantle systemic barriers, address inequities, and actively confront prejudices and biases.
Applying equity, racial, and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.
Responsibilities:
* Provide administrative and office management support to the Maintenance Section (managers, supervisors, and a staff of 90+ employees).
* Draft, review, edit and proofread written materials; format a variety of content, including: charts, graphs, spreadsheets, and tables.
* Manage accounts payable operations, including invoice processing, budget charge tracking, payment authorization, reconciliation, and record keeping.
* Provide customer service to internal and external customers; research requests and provide accurate information/reports.
* Review and validate employee timesheets in PeopleSoft, ensuring accurate budget charge coding for multiple projects.
* Research and assist in resolving errors or discrepancies in invoice charges.
* Prepare and process invoices, including staff purchases for project or program use.
* Utilize P-Cards for purchases, ensure accurate POETA coding and reconcile related bank statements.
* Input invoices into Oracle, forward them to appropriate department/personnel for approval, and oversee the authorization process to ensure completion.
* Order and maintain inventory office supplies; schedule routine maintenance/repairs for office equipment.
* Process incoming mail/correspondence, forward to appropriate staff, and prioritize sensitive matters.
* Perform other duties as assigned.
Minimum Requirements:
* Minimum of two (2) years experience providing increasingly responsible administrative support, or any combination of education, skills, training and experience that clearly demonstrates the ability to perform the duties of this position.
* Demonstrated experience processing payroll and accounts payables.
* Ability to work on multiple tasks requiring a high degree of accuracy in a high pressure/short deadline/precise schedule environment.
* Demonstrated ability to work independently, and effectively plan, organize, and prioritize work on a daily basis.
* Demonstrated experience providing customer service to internal and external customers.
* Ability to foster and sustain productive working relationships with diverse teams, customers, and vendors.
* Proficient in the use of Microsoft Office Suite (Outlook, Teams, Excel and Word).
* Clear and effective verbal and written communication skills demonstrating discretion, patience, and professionalism.
* Ability to maintain high degree of confidentiality with sensitive and personal information.
* Knowledge of general office principles and practices.
* Ability to contribute to a collaborative team environment that values diversity, fosters inclusion, and respects individual differences.
Desired Qualifications:
* Experience with PeopleSoft payroll system (Oracle EBS).
* Knowledge of RoadWorks.
* Experience working in a public works unionized environment.
INTERVIEW SCHEDULE:
Those applicants who pass the initial screening will be invited to participate in an in-person interview the week of April 7, 2025.
APPLICATION PROCESS:
A full and complete King County application is required. You may also provide a resume and cover letter, summarizing how you meet the experience, qualifications, knowledge, and skills for the position.
WORK SCHEDULE:
The typical work schedule during spring/summer months is Monday-Thursday 10-hour shifts (6:00am to 4:30pm). During fall/winter, we move to a Monday-Friday schedule with 8-hour shifts (7:00am to 3:30pm). Working after-hours, weekends, and holidays may be required in emergency circumstances, such as during inclement weather, and on special projects. Additional hours, weekends, and holidays vary upon business demand, season and weather. This position is Non-Exempt from the provisions of the Fair Labor Standards Act and is eligible for overtime pay with prior supervisor approval.
EMERGENCY DESIGNATION STATUS:
This position has been designated (Mission Critical) - Those employees who provide, maintain, and re-establish essential county functions as described in agency Continuity of Operations plans.
UNION MEMBERSHIP:
This position is represented by Local 117.
To learn more about the Road Services Division, Permitting, or Director’s Office, please visit our website at:
Road Services Division: https://kingcounty.gov/en/dept/local-services/transit-transportation-roads/roads-and-bridges/road-services
Permitting: https://kingcounty.gov/en/dept/local-services/permits
Director’s Office: https://kingcountylocalblog.com/category/directors-office/
For more information regarding this recruitment, please contact:
Cassandra Montgomery
Senior Human Resource Analyst
cassandra.montgomery@kingcounty.gov
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
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