Employer Sheffield Teaching Hospitals NHS Foundation Trust
Employer type NHS
Site Northern General Hospital
Town Sheffield
Salary £23,615 Per annum pro rata for part time staff
Salary period Yearly
Closing 03/03/2025 23:59
Interview date 11/03/2025
Administrative Officer (Staff Network Groups)
NHS AfC: Band 2
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes, health and wellbeing packages and financial support systems.
Job overview
To contribute to the delivery of an efficient and effective administrative service for the Staff Network Groups (Race Equality and Inclusion Network; STH Ability; Women’s and LGBTQ+).
Main duties of the job
1. Undertake administration functions for the networks, such as data input, photocopying, filing, letter writing, etc.
2. Undertake accurate recording/inputting and amending of data within Trust information systems.
3. Communicate effectively with the use of tact and diplomacy and seek to overcome barriers to effective communication. This may require the use of multiple communication methods, such as email, telephone, reception duties, etc.
4. Work collaboratively with the wider departmental team to ensure a consistent and effective Patient First service.
5. Actively use initiative within the role but seek guidance when required and appropriate.
6. Assist and support in the development and improvement of the service and in the implementation of Trust and network based policies and procedures.
7. Complete all mandatory training required by the Trust and actively participate in personal development.
8. Assist and support the development and training of new team and network members.
9. Undertake effective prioritisation of own workload and the coordination of activities/duties related to the role.
10. Adhere to all Trust and Departmental Policies and Procedures.
Working for our organisation
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Education and Qualification
* GCSE at Grade C/ Level 4 in English and Maths (or equivalent experience/qualifications)
* NVQ Level II in Business Administration / Customer Service / IT or demonstrable experience
Experience (Previous/current work or any other relevant experience)
* Experience of working within an office environment
* Experience of working in a public facing role
* Relevant experience within the NHS
Further Training (Specialist/Management previous job training)
* Working knowledge of Microsoft Office packages including Outlook, Teams, Excel and Word
Skills and Knowledge
* Understanding of data protection issues and the ability to maintain confidentiality
* Excellent communication skills, with ability to deal with staff at all levels
* Displays use of initiative with effective organisational skill
* Ability to prioritise and work to strict/conflicting deadlines
* Experience of taking minutes in formal meetings
* On-going commitment to personal development
Candidates are advised to read the attached guidance on using AI technology. When you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal.
When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.
The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.
Employer certification / accreditation badges
Name Rachel Salmon
Job title Senior Equality, Diversity and Inclusion Manager
Email address rachel.salmon3@nhs.net
Telephone number 01143052867
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