Job Description
Role: Vehicle Commissioning Support Officer
Department: Vehicle Fleet Management
Location: Churchill Way, Sheffield
Salary: £27,747 - £35,526
Hours: 37
Contract Type: Permanent
We have an exciting opportunity for a Vehicle Commissioning Support Officer to join our Vehicle Fleet Management Team. In this role you will assist with the vehicle replacement programme and provide support to management and the wider commissioning team.
Key Responsibilities
1. Undertake business administrative, procurement and finance tasks, such as arranging and participating in meetings, updating and publishing documentation.
2. Responsibility for the recruitment, development, welfare, performance, discipline and health & safety of the Staff within remit.
3. Administer and oversee daily tasks for the commissioning function, including the creation and amending of reports, data cleansing, process development and liaising with suppliers where necessary.
4. Actively assist in the day-to-day delivery of planning and monitoring in all aspects of vehicle commissioning and stores.
5. Work as part of the VFM team, assisting colleagues across both sites and build relationships with external agencies/partners and suppliers.
6. Have expertise and knowledge of specific categories of vehicles, e.g. Traffic, Firearms, Beat, and construct vehicle specifications accordingly. Detailed knowledge of equipment specifications required for conversion of specialist police vehicles.
7. Contribute to decision-making and help develop best practice for maintaining the efficiency of the vehicle replacement process.
8. Extract Data and ensure the accuracy for reports for the Management Team, internal and external stakeholders.
9. Monitor vehicle delivery dates and liaise with Senior Fleet Manager and Finance.
10. Assist in the creation and formulation of associated policies.
11. Carry out research, provide project management support and advice.
12. Plan and prioritise workload of commissioning team.
13. Develop and automate fleet processes to ensure effective and efficient management of stores and commissioning, ensuring stock levels are maintained at the optimum level and discrepancies are minimised.
14. Detailed knowledge of parts and suppliers to achieve timely repairs of vehicles and commissioning of new vehicles.
15. May be required to work outside normal working hours and travel around and outside of the force area.
Skills And Experience
1. Knowledge and experience of Fleet Management Systems e.g. Tranman, Telematics, Stores Management, supplier online services.
2. Knowledge and experience of parts management, supply chain & ability to have sufficient stock to maintain production through the workshops.
3. Good written and oral communication skills, previous experience of Microsoft Excel, Microsoft Access and Microsoft PowerPoint.
4. Desire to learn and develop personal knowledge and skills to ensure best practice and have the ability to resolve problems.
5. Must hold a full driving licence and pass SYP Driving Assessment.
Skills and experience as documented in the role profile need to be evidenced in your application to be considered for interview.
What We Offer
We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:
1. A highly competitive salary and access to a generous pension scheme.
2. Generous annual leave allowance.
3. A wide range of family friendly policies including enhanced maternity, paternity and adoption leave.
4. Flexible working arrangements including flexi-time and hybrid working.
5. A transparent and collaborative team culture underpinned by our core values of Fairness, Integrity & Trust.
6. Comprehensive range of development and leadership courses to develop your career with South Yorkshire Police.
7. Employee Assistant Programme (accessible 24/7) offering confidential support and advice.
8. Flexible lifestyle benefits such as: Blue Light Card, Company Shop, Cycle to work scheme.
9. Committed to embedding sustainability: South Yorkshire Police Sustainability Strategy 2020-2025.
10. Membership to the Sports and Social Club.
11. Access to a wide range of staff support groups and networks.
Eligibility
Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 3 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.
Contact Details
For further information about the role, please contact: Jo Buckley on 07769 131435.
Closing Date: 4th March 2025
Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.
How To Apply
Please click ‘Apply’.
Diversity & Inclusion
Applications are particularly welcome from female and ethnic minority candidates. We support and value all officers and staff and the unique experiences they bring to the role. We strongly encourage and welcome applications from these valuable underrepresented groups.
Documents To Review
For the Police Staff Recruitment Vetting Handbook - Please Click here
For Application Guidance and Tips - Please Click Here
For the FIT Values of South Yorkshire Police - Please Click Here
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