Purpose of the Role
Carries out reception tasks, organization of meetings, logistics, events, formatting of specific or general documents in response to the expectations of his/her manager and/or his/her department
Person Specification
• Previous administration and office management experience.
• Ability to communicate with a diverse range of individuals at all levels and using a range of methods including face to face, telephone, and email.
• Previous invoicing system experience.
• Strong IT skills.
• Excellent organisational skills, including the ability to effectively prioritise workload to meet deadlines.
• Proven ability to work to changing deadlines and able to multi-task.
• Ability to work on own initiative and as a team member, providing support to the team as and when necessary.
• Excellent attention to detail.
Key Responsibilities
* Manage the phone lines
* Provides information and guidance to external and internal company contacts
* Manages mail, travel, consumable orders
* Prepares and organizes meetings
* Organizes event logistics
* May be responsible for the administrative management and formatting of certain files: various dashboards, invitations to bid, estimates, various contracts, invoicing
* Ensures the monitoring and research of documents: participates in monitoring regulatory, competitive and technical developments, etc.
* Methodically archives and classifies the documents entrusted to him/her: digital archiving, file plans, etc.
* Coordinates the flow of information to all services
* Possibly manages various management tasks for his/her manager or department: expense reports, payment, various entries, etc.
What We Offer
• Competitive Salary
• 26 days Annual Leave
• Industry leading Life Assurance
• Healthcare Cash Plan
• Wellbeing Employee Assistant Programme
• Pension Scheme
• Eye Care Vouchers
• Long Service Award
• Season Ticket Loan
• Occupational Health Service