Project Coordinator
Connect Transform Sustain (CTS) - Warrenpoint
Newry
This new position is based in Warrenpoint, County Down, Northern Ireland. It is an exciting opportunity to join our existing team as a Projects Coordinator. The successful candidate will be responsible for coordination and management of all planned preventative maintenance tasks. This includes organisation and prioritisation of work schedules, administration, and updates to the asset database, working with subcontractors, site teams and management team to ensure works are scheduled, completed and updated in line with the business requirements. Further duties include assisting the Helpdesk Coordinators with any general administration tasks and providing Helpdesk cover for planned or unplanned absences. This role will be 5 days a week 9am-5pm.
Important Information
Location: Warrenpoint, Unit 2 Milltown Industrial Estate, Upper Dromore Rd, Warrenpoint, Newry, Northern Ireland, BT34 3PN
Date Posted: 13th March 2025
Closing Date: 31st March 2025
Industry: Land / Property and Construction
Job Type: Full time
Salary: Based on Experience
About the role
* Be responsible for the co-ordination of all planned services within remit, detailed planning of work with project, commercial and other service delivery teams.
* Accurately record and maintain all information necessary to give accurate planning schedules, resolving client, operational and commercial queries relating to planned maintenance.
* Develop and maintain a good understanding of the CAFM system, the facilities management services provided to customers, and all relevant processes and procedures to keep all PPM data up to date, this includes adding/amending assets, resources, and schedules.
* Support the delivery of periodic meetings with the team and client.
* Uphold Data Protection Policies.
* General office duties.
Requirements:
* Excellent administration skills.
* Highly organised with attention to detail.
* Able to work on own initiative and manage own workload.
* Excellent communication and interpersonal skills.
* Team player.
Health & Safety:
* Adhere to all health & safety regulations and company policy at all times.
* Report any accidents or issues regarding health & safety appropriately.
* Ensure all Risk Assessments & safe systems of work are read, understood, signed and followed.
* Observe & follow all manual handling practices.
In addition, the role may require the successful candidate to undertake work-specific training on the job or externally.
What you will need
Required criteria:
* Grade C or above in English and Maths at GCSE Level (Higher and Further education desirable).
* Computer literate, particularly with knowledge of Word and Excel.
* Administration qualification or demonstrable 5 years' experience required.
* Excellent demonstrable customer service.
* Experience of dealing with the general public in a professional manner.
* Demonstrable experience of working within a performance-driven environment and to tight deadlines ensuring KPI's are delivered.
Desired criteria:
* Higher and Further education qualifications.
Professional skills you'll need for this job opportunity
* Answering Customer Questions
* Customer Service Telephony
* Managing a Client Engagement
* Data Entry and Basic Computer Skills
* Ability to Identify and Anticipate needs
About Connect Transform Sustain (CTS)
We aim to establish lasting relationships with our customers by exceeding their expectations and gaining their trust through exceptional performance by every member of our team. Operating in the construction industry, we cover everything from design & build projects through to property maintenance contracts. CTS is an award-winning, industry-leading facilities management company. Originally a building company, CTS has expanded into heating installation and has further diversified into building maintenance and property development. This has extended the company's reach to over 30,000 properties (and rising), across the island of Ireland. CTS prides itself on exceeding clients' expectations and ensuring that the client is satisfied with all aspects of work.
Our benefits
* Vacation, Paid time off
* Retirement plan and/or pension
* Employee development programs
* Opportunity to travel
* Free parking
* Open office
* Competitive salary
* On the job learning
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